Assistant Director Talent Acquisition & Operations (Background Checks, Temporary and Student Employment)

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Assistant Director of Talent Acquisition and Operations, oversees talent acquisition processes and operational activities. Responsibilities include overseeing various functional areas including background checks, student hiring, I-9 compliance, student and temporary employment, FIU affiliates, and management of relationships with staffing vendors, collaboration on student events, and supervision of staff.

• Collaborates closely with the Director to develop and implement strategic initiatives aimed at enhancing talent acquisition processes and operational efficiency.
• Identifies opportunities for streamlining processes and implementing solutions to address new and existing challenges in talent acquisition and operational areas.
• Oversees the pre-employment process to ensure compliance with organizational policies and legal requirements. Implements best practices to maintain accuracy and efficiency.
• Oversees the process for documenting FIU Affiliates, including volunteers, interns, consultants, research labs, etc.
• Directs the hiring process for students, including recruitment, selection, and onboarding. Fosters a positive experience for student employees while meeting organizational needs.
• Ensures adherence to I-9 compliance regulations by overseeing the proper completion and maintenance of I-9 forms. Stays abreast of changes in immigration laws and regulations.
• Reviews and approves offers for student and temporary employment positions, ensuring alignment with organizational guidelines and budgetary constraints.
• Cultivates and manages relationships with staffing vendors to ensure the delivery of high-quality services and competitive pricing. Negotiates contracts and monitor performance metrics.
• Collaborates with relevant stakeholders to plan and execute student events, fostering engagement and enhancing the university community's experience.
• Assists in the planning, coordination, and design of training initiatives for the university community. Develops relevant content to address the needs of diverse audiences.
• Provides supervision, guidance, and mentorship to team members. Fosters a culture of collaboration, accountability, and continuous improvement.
• Ensures compliance with university policies, procedures, and applicable regulations throughout the recruitment process. Stays informed of changes in employment laws and regulations impacting recruitment practices.
• Supports the Director with strategic initiatives and special projects as needed, demonstrating flexibility and adaptability in addressing evolving priorities.
• Escalates and works with Director and other applicable offices to adjudicate findings and oversees all phases of Adverse action required by the Federal Credit Reporting Agency, as well as state regulations associated with the applicant's current address.
• Determines the types of checks to be performed for each job title, based upon policy and job responsibilities.
• Performs essential duties during emergencies, such as hurricanes, storms and/or any other University emergency closing. The employee is expected to be available to report to work as needed with appropriate notification by department administrator.

• Bachelor's degree in a related field and six (6) years of human resources experience to include professional recruitment.

• Experience in managing and troubleshooting fingerprinting and background check processes.
• Experience in excel spreadsheet data manipulation (Vlookup and Pivot tables).
• Experience with background check vendors, package definitions, and adjudication processes, including Adverse Actions required by FCRA.
• Experience with administration of and updates to University policies and procedures directly or indirectly involving background checks.

• Administrative

• $80,000-$85,000

Begin time: 8:30 AM
End time: 5:00 PM

• Required to spend 50% or more of time operating a computer

• Expanded Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.