Business Systems Analyst, Payroll & Payroll Accounting

FIN Controllers Office

Full Time

82152BR

Job Summary

Under the strategic direction of the UCPath and Timekeeping Systems Manager/Project Manager, the Business Systems Analyst is a vital position within the Systems Support Unit of the UCSF Payroll Services Department. This role is central to ensuring the seamless implementation and effective maintenance of our key systems, including Oracle Cloud ERP for HCM and Finance, the Systemwide HCM system (UCPath), and the UKG Timekeeping system (MyTime).
As the primary analyst, you will provide support across essential functional areas such as payroll, benefits, absence management, general ledger, payroll tax, and timekeeping. Your responsibilities will encompass analyzing large-scale business processes and identifying challenges, developing innovative solutions utilizing computer systems, information flow, and architecture, and creating specifications to meet system requirements. You will validate these requirements against organizational needs, design the details of automated systems, develop user interface designs, and plan and execute unit integration and acceptance testing.
The role requires a proactive approach to resolving a wide range of business process issues, from moderate to complex in scope. You will demonstrate sound judgment in selecting the appropriate methods and techniques to achieve optimal solutions. Additionally, you may have the opportunity to lead cross-functional teams, guiding collaborative efforts to address and solve complex business or system issues.

The ideal candidate will possess a strong analytical mindset and a proven track record in analyzing and resolving business process issues. Proficiency in designing and implementing automated systems, coupled with robust problem-solving skills, is essential. Experience in planning and conducting system testing and the ability to lead and collaborate with cross-functional teams are highly valued.

Joining UCSF means contributing to the efficiency and effectiveness of critical systems within a leading academic institution. You will work alongside a dedicated team of professionals who are committed to excellence and innovation. UCSF offers a dynamic and supportive environment that fosters professional growth and skill development.
Seize the opportunity to play a key role in advancing UCSF's mission through innovative solutions and dedicated service. Apply today and become part of a team that is making a difference.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $88,000 - $145,000 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Controller's organization delivers full accounting services and related systems for faculty, staff and students, UCSF Foundation, all University departments, and any outside entities who have a business relationship with the University. Services provided include General Ledger, Capital and Cash Accounting, Payroll, Student Loan Billing and Collections, Sponsored Research Accounting, and a Customer Service Center. The office uses sophisticated technology to account and report on UCSF financial activity. The candidate should have a firm understanding of various ERP platforms in a large and complex environment.
Payroll Services is a major unit of the Controller's Office. The Controller's office utilizes various systems to collect, disburse and report on funds. The payroll unit provides payroll collection and management for approximately 300 departments, as well as time and attendance and pay processing, systems management, payroll tax and accounting services. The primary function includes the facilitation of timely payments to approximately 35,000 employees per month. The Payroll Accounting unit within Payroll is responsible for reconciliation, reporting and account analysis. Included in the responsibility are the analysis and reconciliation of balance sheet accounts, intercampus billing and clearing, labor ledger and GL financial analysis and customer service for UCPATH.

Required Qualifications

• BA or BS degree in Accounting, Finance, Business, IT, or other related field and 3+ years of directly related experience and/or equivalent combination of experience/training.
• 3-5 years of experience in systems analysis
• Proficiency in SQL or similar query tools for ad hoc reporting, analysis, and data issue resolution
• Full working knowledge of MS Suite (Access, Word, Excel, PowerPoint, Project, Visio), SmartSheet
• Demonstrated functional and technical knowledge of time and attendance systems, payroll, absence management, and general ledger
• Ability to provide sophisticated functional systems analysis within the payroll, absence management, general ledger, and timekeeping system domains
• Critical, systems thinker able to track interconnected processes and data flow and to develop and document functional systems requirements
• Excellent problem-solving skills, with the ability to synthesize findings and develop alternative solutions
• Strong skills and knowledge of methodologies associated with the analysis of processes and problems, information flow, and architecture.
• In-depth understanding and skill in process and systems requirement documentation standards, such as Use Case modeling, User Story creations, and narrative description.
• Demonstrate a proactive approach to identifying opportunities and must have exemplary follow-up and follow through to prompt resolution of identified issues and risks and follow-up and follow through of various documentations
• Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem-solving skills.
• Broad knowledge relating to software design and the software development life cycle (SDLC)
• Thorough knowledge of business processes and procedures.
• Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communication skills to work with both technical and non-technical personnel at various levels in the organization.
• This position is remote-based and requires one to work on-site four to six times a year (at the employee's expense) at our Mission Center office, located at 1855 Folsom Street, San Francisco.

Preferred Qualifications

• Graduate degree MBA/MPA
• PMP Certification
• CPP Certification
• Knowledge or University accounting, financial, and HR policies
• Knowledge of project management methods, and the ability to coordinate moderately complex systems projects.
• University experience with payroll, general ledger, timekeeping systems and business processes
• Experience with Oracle Cloud HCM and Finance, PeopleSoft HCM, and UKG timekeeping
• Familiarity with Lean principles, tools, and methodologies

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007584 BUS SYS ANL 3

Job Category

Accounting / Finance, Clinical Systems / IT Professionals

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Center Building (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 8am-5pm PST