Administrative Assistant

The Pennsylvania State University
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Jan 02, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The Department of Ecosystem Science and Management is looking to hire an Administrative Assistant who will be responsible for budget, finance, and human resource functions of the Department of Ecosystem Science and Management. The successful candidate will serve as the lead assistant on all human resource functions, including: Coordinate and serve as liaison with Human Resources on the processing of hiring requests for faculty, staff, visiting scholars, wage, and work-study staff. Coordinate job posting, hiring, compensation changes, one-time payouts, labor distributions, reappointments, and any separation/termination of appointments Coordinate and submit paperwork to Global Programs via iStart for J-1, H1-B, permanent residency visas, extensions, and visiting scholar paperwork. In addition, the candidate will assist with budget and financial responsibilities that include travel reimbursements, purchasing card transactions, purchasing card maintenance, deposits, purchasing requests, and budgetary transactions to include reporting. Education and Experience: Requires a High School Diploma/GED or Vocational Training/Degree or an equivalent combination of education and experience. This position requires analytical thinking and problem-solving. The successful candidate must be detail-oriented with strong organizational and customer service skills. The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. The salary range for this position, including all possible grades is: $34,800.00 - $50,500.00 Salary Structure - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA