Administrative Generalist

The Department of Medicine, Division of Nephrology at the University of Virginia School of Medicine seeks candidates for an Administrative Generalist to work collaboratively as part of an administrative and fiscal team. This role is responsible for providing executive level administrative support to the Vice Chief of Nephrology, Transplant and senior Transplant Nephrology team. Administrative Generalists typically support multiple operational, fiscal, and administrative functions. They are able to independently understand and interpret policy and use judgement to perform their duties. This role is primarily responsible for calendar maintenance including close coordination with Transplant Clinic scheduling to ensure clinician's availability is sufficient for patient appointments , travel logistics for incoming speakers, visiting faculty, and faculty candidates, faculty pre-and-post travel coordination and expense reporting, correspondence, all aspects of event planning, including reservations, publicizing, agenda creation, and tracking post-meeting follow-up to ensure completion of assigned tasks, and maintaining all career-related documents for assigned faculty, including curricula vitae, presentations, licenses, certifications, and continuing medical education verifications. Broad responsibilities include ordering and stocking supplies and acting as the point of contact with IT, Facilities Management and external agencies providing timely response and problem resolution. The role requires attention to detail, diplomacy, organization, and patience.

Required Knowledge and Skills:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Resourceful and able to work independently.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Ability to adapt to changing priorities. Experience supporting executives at in-person meetings to include on-site logistics (audio visual, set-up and troubleshooting issues with the venue).

• Proficient with Microsoft Office Suite including Outlook, Excel, and PowerPoint.

• Proficient at facilitating virtual meetings using MS Teams, Webex, Zoom.

• Epic training and Qualtrics experience preferred.

The anticipated hiring range: $60,000-$65,000 commensurate with education and experience. This is an exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

MINIMUM REQUIREMENTS:
Education: Bachelor's degree
Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree.
Licensure: None

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Please apply through the UVA job board, and search for R0067937.

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and search for R0067937.

Complete an application online with the following documents:

• CV

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.

For questions about the application process, please contact Michelle Johnson, Recruiter.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.