Project Coordinator - Construction Liens and Accounts Receivable Collections

We are looking for an organized and detail-oriented Project Coordinator to join our team. This position will focus on managing the lien process, handling accounts receivable collections, and ensuring timely and accurate documentation of all financial transactions related to construction projects.

Job Summary:

The Project Coordinator will play a crucial role in coordinating the lien processing and collections of accounts receivable for construction projects. This individual will work closely with project managers, contractors, and subcontractors to ensure proper lien filings and assist with the collection of outstanding receivables to ensure smooth project completion and financial health.

Key Responsibilities:

Lien Processing:

* Oversee the preparation and submission of lien documents in accordance with local and state regulations for construction projects.

* Ensure that all lien filings are completed in a timely manner, meeting project deadlines and legal requirements.

* Maintain and update a database of all lien filings, releases, and statuses for each project.

* Communicate with contractors, subcontractors, and legal teams to resolve any disputes or issues related to lien filings.

* Monitor and track lien waivers to ensure accurate documentation and compliance.

Accounts Receivable Collections:

* Manage the accounts receivable process for construction projects, ensuring that invoices are issued correctly and payments are collected on time.

* Follow up on overdue accounts, communicating with clients, contractors, and subcontractors to resolve payment issues.

* Coordinate with the legal department when accounts are overdue for extended periods and require legal action.

* Maintain accurate records of collections activity and report progress to the Accounts Receivable Manager.

* Collaborate with project managers to address billing discrepancies and ensure that all costs are accounted for correctly.

Project Coordination:

* Assist project managers in tracking project budgets, expenses, and ensuring timely invoicing for all project-related services.

* Support in ensuring that financial records related to construction projects are accurate and up to date.

* Collaborate with internal teams (e.g., finance, legal) to ensure smooth processing of accounts and lien documentation.

* Provide administrative support related to project timelines, reports, and documentation.

Qualifications:

* 2+ years of experience in the construction industry, particularly with lien processing and accounts receivable collections.

* Strong knowledge of construction lien laws, regulations, and processes.

* Experience with accounts receivable collections, billing, and financial reporting.

* Proficient in Microsoft Office Suite, especially Excel (for tracking and reporting).

* Excellent attention to detail, organization, and time management skills.

* Strong communication and interpersonal skills, with the ability to effectively interact with clients, vendors, and internal teams.

* Ability to work in a fast-paced, deadline-driven environment while maintaining accuracy.

Preferred Skills:

* Familiarity with construction contract terms and conditions, as well as understanding of the billing cycle in the industry.

* Legal knowledge of lien laws and collections processes for construction projects.

* Experience with project management tools or software.

* Ability to handle sensitive financial information with discretion and professionalism.

Compensation & Benefits:

* Competitive salary based on experience.

* Health, dental, and vision insurance options.

* Paid time off (PTO) and holiday leave.

* Opportunities for professional development and growth within the company.

If you have experience in the construction industry with a focus on lien processing and accounts receivable collections, and you are looking for a dynamic role with a leading company, we would love to hear from you!

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.