Fleet Manager - Cypress, CA

Raymond West is looking for a dynamic Fleet Manager to continue the management and growth of our vehicle fleet across the Raymond West branches. The Raymond West Fleet, Facilities, & Procurement group manages a 950+ Vehicle Fleet, all Raymond West facilities, as well as ongoing procurement of goods and services for all Raymond West companies. We are seeking a Fleet Manager to continue the management and growth of our vehicle fleet across the Raymond West branches.

Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their business up and running.

Duties and Responsibilities:

Primary duties and responsibilities will vary with the specific position. Typical and responsibilities are listed below. This list is not inclusive.

• Manage Fleet staff, including Shop Mechanic operations and office personnel
• Responsible for planning and assigning projects/tasks to staff, making hiring, separation, and disciplinary recommendations, and conducting performance evaluations.
• Ensure staff development and coordinate training programs for new staff and identify training needs for current staff.
• Manage employee's timecards utilizing the company's Time and Attendance system.
• Manage the operational activities within the Fleet Department
• Develop, organize, implement, and oversee programs, policies, and procedures.
• Ensure achievement of Fleet Department goals
• Provide Fleet staff guidance and direction on department issues that impact overall service and performance.
• Provide input to senior leadership for annual budgets.
• Direct and prepare reports for the Director of Fleet, Facilities, & Procurement, and other department managers as needed.
• Participate in Company or Department projects.
• Ensure employees and team are following all Company Policies
• Works closely with other departments and communicates with all levels of employees, customers, and Fleet Vendors both verbally and in writing.
• Demonstrates drive and initiative.
• Maintains a professional attitude in all matters.
• Correspond with Vendors and respond to inquiries promptly.
• Maintain accurate records and files including, but not limited to:




• Vehicle Assignments
• Maintenance Records
• Title/License/Registration/DOT Filings
• Purchase/Lease Documentation.
• Fuel Cards and Fuel PIN assignments
• GPS Assignments
• Insurance Claims
• Fleet Vendors & Contracts

• Analyze vehicle requirements to fill the needs of all departments.
• Manage company Vehicle GPS Program
• Manage driver safety compliance reports and partner with EHS on programs to improve driver safety.
• Manage and track all vehicle insurance claims to completion.
• Responsible for Managing shop inventory.
• Manage Company fuel card Program, which includes administering fuel cards for all company vehicles and eligible drivers.
• Manage vehicle reimbursement program, this includes employees who drive personal vehicles for work and ensure compliance per IRS guidelines.
• Manage Raymond West vehicle Compliance which includes ensuring all company vehicles have up-to-date registration, titling, and licensing.
• Provide support and manage vehicle compliance as it relates to US DOT laws and regulations.
• Standardize vehicles for all companies that fall under the Raymond West umbrella.
• Purchase/Lease & track maintenance for all fleet vehicles.
• Develop/Manage policies and procedures to efficiently manage the fleet & improve driver/operator efficiency.
• Develop strategies for greater fuel efficiency.
• Develop and implement operational standards to maintain vehicles by advocating best practices in the industry.
• Partner with suppliers and resolve disputes.
• Continually increase knowledge and utilize all fleet information/surveys to forecast new vehicle requirements.
• Provide budget cycle requirements and control the budgeting process.
• Maintain strict confidentiality regarding business-related items and conversations.
• Creates and maintains comprehensive and accurate documentation of all completed and pending projects.
• Coordinate internal resources, third parties/vendors, and client resources for accurate and timely execution of projects.
• Assists the Director of Fleet, Facilities, & Procurement in ensuring all projects are delivered on time, within scope, and budget.
• Successfully acts as a liaison to support the relationship between vendors and all company employees.
• Schedules appointments, provides information to callers and composes Fleet Department correspondence.
• Responsible for reviewing and routing Fleet mail across the company as well as performing other administrative/clerical duties.
• Report and escalate issues to management as needed.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent written and verbal communication skills
• Excellent Organizational Time Management skills to manage time efficiently.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.) and related business software.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departments
• Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required
• Detail-oriented with the ability to multi-task.
• Present a mature, professional appearance and behavior in all situations.
• Maintain a professional attitude in all matters.
• Willing and able to learn quickly and perform the job accurately and neatly with a degree of flexibility.
• Motivated to continuous self-development and training.
• Assume more responsibility as required.
• Comply with the employee handbook and other company policies.

Education/Experience:

Minimum Education and Experience: Determined by position

• High School Diploma required
• College degree preferred.
• Prior automotive and/or mechanical experience/familiarity is required.
• At least 5 years of Management experience is required.

Travel Requirement:

• Travel will be required and will vary based on business needs such as vehicle transfers between branches, vendor/supplier visits, off-site meetings, and Raymond West branch visits for fleet needs.
• Must be able to be insured by Raymond West.

Physical Requirements:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position is non-sedentary, and travel will be required
• Prolonged periods of sitting at a desk and working on a computer
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Occasionally required to climb or balance and stoop, kneel, crouch, or crawl
• Occasionally required to lift and/or move up to 25 pounds

Pay Range:

• The salary range for this position is $90,000 - $110,000 (DOE) plus bonus. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Qualified candidates must be able to pass a pre-employment physical and drug screen.

Raymond West provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with!

Check us out at www.raymondwest.com. Raymond West has a great group of loyal and hardworking employees who help us maintain our exemplary level of sales and service.

Apply on-line via the submit resume button provided. We are an equal opportunity employer and encourage all qualified persons to apply. We encourage qualified military veterans and persons with disabilities to submit their resume online. We will consider qualified applicants with criminal histories in accordance with the FCO. We are a drug free company.

This contractor and subcontractor shall abide by the requirements of 41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.