Head of University History and Records

Academic Library Services ( ALS) at East Carolina University ( ECU) is searching for a department head for University History and Records. This faculty position will lead University Archives, which is responsible for acquisition, processing, reference, instruction, consultation, promotion, and other services that ensure that ECU's history is preserved and accessible. The position also serves as the University Records Manager with responsibility for ensuring compliance with and providing education to the ECU community about the University of North Carolina System General Records Retention and Disposition Schedule, related federal and state statutes and regulations, and university and UNC System Office policies. The position reports to the Assistant Director for Special Collections. University History and Records is one of four departments in Special Collections. The department head serves on the ALS Director's Council. The successful candidate is expected to engage in research/creative activities and service at library, university, and professional levels.

The department head will lead a talented team of full-time and student employees that manage ECU's history and records, regardless of format, throughout their life cycle. The department head will guide the team in setting and completing goals; reporting progress; working effectively and collaboratively with internal colleagues, the university community, alumni, donors, and professional colleagues; engaging these groups with ECU history through exhibits, digital collections, finding aids, blog posts, presentations, and other methods; selecting, incorporating, assessing, and improving relevant technologies such as archival management and web archiving systems; defining and communicating department needs; and staying abreast of statutory, regulatory, and policy changes.

The department head will manage university training and outreach related to records management, the records liaison program, and quality assurance related to ECU employees' use of approved online document imaging systems (currently Xtender). They will ensure the efficient and secure operation of the University Records Center while also providing excellent customer service to university departments and offices that use the Center and other records management services. The department head increasing will be involved with records retention and destruction activities for born digital records.

This is a 12 month, fixed-term permanent position. Contingent upon availability of funds.

* Graduate degree in Library Science from an ALA-accredited program or international equivalent

* Certification through the Academy of Certified Archivists, the Institute of Certified Records Managers, or an equivalent organization

* 5 years of experience in archives and/or records management, including archival management and/or records management systems and public service responsibilities

* Knowledge, documented in the cover letter and/or CV, of the issues facing contemporary university archives and records management departments, including data management, privacy, artificial intelligence, patron services, and current and emerging technologies

N/A

* Demonstrated ability to set priorities and to develop and implement programs and projects

* Supervisory experience

* Experience identifying and handling confidential and other sensitive records

* Experience applying metadata and encoding standards

* Experience using ArchivesSpace or similar archival management systems

* Experience using Zasio or similar records management systems

* Experience using Extender or similar online document imaging systems

* Experience working in a higher education institution and knowledge of higher education institution organizational structures

* Experience with donor relations, outreach, and promotional activities

For any of the items listed above in which you do possess knowledge or experience, please ensure that is clearly documented in your cover letter and CV.

Finalists will be asked to make a brief presentation during the interview.

Applicants must complete a candidate profile by creating an account (see "Create Account" by following link below) online via the PeopleAdmin system (https://ecu.peopleadmin.com). Candidates must also upload a cover letter, resume, a copy of transcripts and a list of three references, including contact information. Letters of recommendation may also be uploaded at this time but are not required to apply.

At the time of employment two to three original letters of reference, official transcripts, a criminal background check, and proper documentation of identity and employability are required. Please be aware that if selected for an interview, an automatic e-mail will be sent to the individuals entered by the applicant in the References section of the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement. For letters of reference not submitted via the PeopleAdmin applicant tracking system, please have the original signed letters mailed to ECU Academic Library Services, Attn: Ashley Moore (Position #600215), Mail Stop 516, Greenville, NC 27858.

Applicants must be currently authorized to work in the United States on a full-time basis.

East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.