Police Administrative Specialist (BPOA)

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Salary

This is a BART Police Officers' Association (BPOA) represented position.

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Reports To

Chief of Police

Days Off

Saturday and Sunday

Department

• Administrative experience in a law enforcement and/or public safety/security environment
• Customer service experience in a complex environment
• Experience in business computer software applications for data management
• Experience preparing clear and concise administrative reports
• Organization and planning skills

1. Evidence: responsible for receiving, processing, storing, purging, and returning evidence and/or property, also assisting with the department body camera program.
2. Equipment/Property: responsible for procuring, storing, issuing, and receiving department equipment and property.
3. Finance/Administration: responsible for expense tracking, accounts payable, accounts receivable, related budgetary duties, and administrative duties.
4. Internal Affairs: responsible for creating and maintaining confidential police records and correspondence, and providing administrative assistance to Internal Affairs personnel (the PAS selected for this assignment will be required to sign a confidentiality agreement);
5. Personnel and Training: responsible for creating and maintaining personnel files, fingerprint checks on applicants and contractors, maintains applicant database, custodian of records, and processing training related expense reports.
6. Records: responsible for processing, maintaining, purging, and releasing police reports in accordance with the California Public Records Act and, also assists with statistical reports and other administrative duties as assigned.
7. Warrants/Subpoenas: responsible for processing, maintaining, and recalling all warrant records and subpoenas, also processes citations.

This position is represented by BART Police Officers Association Employees (BPOA). Applications will be screened to assure that minimum qualifications are met. The selection process for this position may include a presentation, skills/performance demonstration, supplemental questionnaire, written examination, and/or an individual or panel interview. Candidates must pass each phase to move on to the next phase of the selection process.

Note: This position requires that you demonstrate your ability to type accurately at a speed of 35 net words per minute. BART employees who held or are occupying positions at BART which presently require the typing certificate will be exempt from meeting the typing certificate requirement.

Phase 1: Online e-Skills assessment.

Phase 2: Minimum Qualifications: A review of each applicant's employment application to verify possession of the minimum qualifications.

Phase 3: Oral Board Interview: Applicants who meet the minimum qualifications and/or additional screening may be invited to participate in the interview process.

Phase 4: Second Round Oral Board: May include an interview with the Chief of Police or designee(s). Note that the Police Chief may employ the "Rule of 5" recruitment policy for final selection.

Phase 5: Background Investigation (may include a medical exam, psychological, and polygraph exams if applicable)

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include an extensive background check and successful completion of a polygraph exam. (Does not apply to current full-time BART Police Department employees unless specific job requires additional evaluations). If you are selected to proceed in the background investigative phase of the process, you will be asked to provide some essential documents.

The following are some of the documents you may be asked to provide naturalization/citizenship papers, birth certificates, school transcripts, proof of selective service (men only), DMV driving history documents, proof of automobile insurance, marriage or divorce certificates (if applicable), and POST certificates (if applicable).

Candidates who are unsuccessful in the selection process can reapply for future job openings at a later date.

1. Performs independent, complex, administrative work in support of the Police Department.
   
   
2. May serve as lead in coordinating the work of clerical support staff on a day-today basis under the direction of the supervisor.
   
   
3. Confirms submission of police incident reports and criminal/traffic reports and follows-up on reports not submitted; reviews police incident reports for accuracy of offense codes.
   
   
4. Processes, reviews and maintains reports and determines which need to be submitted to the Department of Justice (DOJ).
   
   
5. Acts as primary liaison to the Department of Justice and external agencies for request or provision of services.
   
   
6. Uses specialized knowledge to independently respond to inquiries received from the Department of Justice, general public, other government entities, law enforcement agencies and department personnel.
   
   
7. Compiles all information for criminal and investigative reports for the detectives and the District Attorney's Office in a timely manner.
   
   
8. Organizes and maintains highly confidential files; types correspondence, reports and forms from drafts, notes or briefs.
   
   
9. Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.
   
   
10. Inputs information into a confidential on-line computer system; operates standard office equipment.
    
    
11. Maintains Department of Justice Uniform Crime Report and Monthly Arrest and Citation Register as required and processes appropriate paperwork/forms related to services.
    
    
12. Stays abreast of current regulations and codes relating to police record maintenance.
    
    
13. Receives, logs and coordinates subpoena appearances for sworn personnel.
    
    
14. Maintains all warrant and citation records, including issuing warrant notices and collecting and posting cash received, Seals criminal records by court order; purges police records. Maintains and administers the equipment inventory for sworn personnel.
    
    
15. Releases official police records to public or outside agencies in accordance with legal requirements.
    
    
16. Provides information to the public or to District staff that may require the use of judgment and the interpretation of policies, rules or procedures.
    
    
17. Orders supplies, arranges for the repair of equipment, transmits information and keeps reference materials up-to-date.
    
    
18. Maintains departmental staff schedules and attendance records; prepares payroll and related reports.
    
    
19. Care, custody, and control of police evidence, including evidence which presents a biological hazard.
    
    
20. Expense tracking, accounts payable, accounts receivable, and related budgetary duties.
    
    

Education:
Possession of a high school diploma, GED, or recognized equivalent.

Experience:
Four (4) years of (full-time equivalent) verifiable administrative/clerical or office assistant experience. Knowledge or experience working with a budget is desirable. Experience within a law enforcement environment is preferred.

Other Requirements:
Must pass a comprehensive background investigation, which will include fingerprinting and a polygraph interview/evaluation. Must be able to type accurately at a speed of 35 net words per minute. Lift and carry boxes weighing up to 40 pounds with assistance Must be able to work various shifts, weekends, holidays, and overtime. Must possess a valid California driver's license and have a satisfactory driving record.

Knowledge of:

• Maintaining and securing confidential records and files.
• Principles and practices of administrative/clerical support for the day-to-day operations of a function or department.
• Office management practices and procedures including the operation of standard office equipment.
• Correct English usage, including spelling, grammar, and punctuation.
• Operating a personal computer and applicable business software including not limited to word processing and spreadsheet creation.

• Ensuring the accurate maintenance, confidentiality, and control of records.
• Communicating clearly and concisely, both orally and in writing.
• Exercising sound independent judgment and initiative within established general policy guidelines.
• Identifying problems, providing alternative solutions, projecting consequences of proposed actions and, as directed, implementing recommendations.
• Prioritizing work, meeting critical deadlines and following up assignments with minimal direction.
• Establishing and maintaining effective working relationships with those contacted in the course of duty.
• Researching and summarizing various materials.
• Reading and interpreting rules, policies and procedures.
• Operating standard office equipment including an on-line computer system.
• Maintaining accurate records and files.
• Skill with dealing with difficult people in a customer service environment Must be able to become familiar with Public Records and legal records release in compliance with the Peace Officer Standards and Training requirements and Public Records Act.

Equal Employment OpportunityGroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.