Executive Assistant II

Cox
parental leave, paid time off, paid holidays, sick time, 401(k)

Jan 28, 2025
Cox Automotive is seeking an Executive Assistant to provide administrative leadership and support to a group of Vice Presidents within the People Solutions Organization. The individual in this role will provide seamless execution of tasks and administrative support including extensive calendar management, managing the leaders' daily schedule, and handling tasks on behalf of the leader as needed. Independent judgment and decision making, and self-starter orientation is required to accurately plan, prioritize, organize and deliver detailed results in a fast-paced environment across organizational departments. The Executive Assistant is the key to keeping the leaders focused on the business priorities by taking care of administrative details and tasks. Primary Responsibilities Responsible for supporting leadership, managing priorities in a fast-paced, deadline driven environment. Organize and manage meetings and events including securing, managing and preparing meeting space, travel, catering, transportation and set-up. Operates independently to complete high quality work to meet established goals. Can communicate in an appropriate and timely manner using Microsoft Teams, email, and text. Discreetly handles confidential information of major importance such as company strategy, financial and personnel information. Communicate effectively with individuals at all levels of the Cox organization. Liaison to facilities for work environment needs. Coordinate onboarding support to new executive employees; ensure they have the needed resources to get started as a new employee of Cox Automotive. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Arrange domestic & international travel and all accommodations including comprehensive and detailed itineraries for internal team members and external clients as needed. Perform administrative functions such as ordering supplies, coordinating equipment repairs and supply purchasing and procurement card reconciliation. Prepares expense reports, memoranda, and reports which may require the gathering of data from internal and/or external sources. Provide calendar and time management: schedule resources such as people, meetings, conference rooms, equipment and technology support. Ensure all documents, letters, briefings and other materials are in final format, including but not limited to grammar, content, substance, and accuracy. Attends staff meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned (as needed and appropriate). Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. Support Ad-hoc projects including but not limited to: Creating Purchase Orders in Oracle Creating and maintaining Engagements in WorkForce Logiq Maintaining the People Solutions Distributions lists in Outlook Performs other duties as requested. Qualifications Minimum: High School Diploma/GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 5 years' experience; or 9 years' experience in a related field. Demonstrated, highly proficient skill level in the following technology: Microsoft Teams, Word, Excel, PowerPoint, and Outlook General office equipment Internet Proven experience and demonstrated ability to maintain the highest level of confidentiality is required. Demonstrated ability to manage multiple projects and priorities in a fast-paced, deadline driven environment. Intuition and proactiveness are essential. Exceptional detail orientation and organizational skills required. Demonstrated proficient communication skills (written, verbal and presentation). Proven ability to prioritize and work independently while collaborating and partnering with a cross-functional group. Professional appearance and telephone manner essential. Preferred: Associates or Bachelors degree and 5 years relevant experience. Visio experience preparing Organizational Chart Cox Enterprises, Inc. JD Disclaimer The statements in this job description are intended to represent the key duties, essential nature and level of work being performed. They are not intended to be all responsibilities or qualifications of the job. USD 31.49 - 47.26 per hour Compensation: Hourly base pay rate is $31.49 - $47.26/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Benefits: Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. About Cox Automotive At Cox Automotive, people of every background are driven by their passion for mobility, innovation and community. We transform the way the world buys, sells, owns and uses cars, accelerating the industry with global powerhouse brands like Autotrader, Kelley Blue Book, Manheim and more. What's more, we do it all with an emphasis on employee growth and happiness. Drive your future forward and join Cox Automotive today! About Cox Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today! Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page . Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.