Sr. Administrative Associate- Plastic and Oral Surgery

At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Plastic and Oral Surgery Department and discover how your talents can change lives. Yours included.

The Sr Administrative Associate will be responsible for:

• Coordinating activities for all department residents, fellows, attendings, visitors and associated personnel including but not limited to on-call scheduling, credentialing, visa applications, compliance and on-boarding.
• Planning, preparing and organizing logistical and administrative requirements for events such as lunch time learning seminars, department retreats, seasonal employee outings and holiday parties.
• Maintaining and managing the Executive Director's outlook calendar and responsible for scheduling and organizing department meetings, preparing agendas, preparing expense reports and taking meeting minutes (Clinical Operations, Healthcare Value, Culture Committee, Staff Meetings).
• Working on various department projects including administrative and clinical 360 degree evaluations process, various team building activities and assisting onboarding and appropriate systems access for new hires, attendings, rotators, visitors and associated personnel.
• Working very closely with Executive Director, Department Chief and the leadership team.
• Answering, screening and routing calls and messages while providing standardized information within scope of knowledge and authority.
• Managing projects helping follow through of pre-determined project plans and organizing follow-up meetings to ensure deadlines are met and expectations are exceeded.
• Coordinating schedules with outside groups and facilities from the USA and throughout the world.
• Overseeing Department record keeping and general office requirements such as tracking employee certifications, physician licensing and re-credentialing, yearly reviews and milestones as well as overseeing office and technology supply par levels for general maintenance.
• Creating and maintaining the weekly department newsletter and slideshow

To qualify, you must have:

• Bachelor's degree preferred
• A high school level of educational development and two years of closely related experience required
• Indepth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services.
• Initiative in improving operations within area/department, and the ability to assist in implementing changes.
• Agent of strong culture helping build trust, teamwork, stewardship and respect
• Strong knowledge of Microsoft Office (including a complete understanding of Outlook and calendar functionality, Powerpoint, Word, Excel) preferred

Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, cell phone plan discounts and discounted rates on T-passes (50% off). Discover your best.