Specialist - Accounts Payable 1

About us:

• Privately owned and operated with 100+ years of historical strength and stability
• Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
• Excellent Total Value Benefits Package to include:
• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation
• Tuition Reimbursement Program reimbursable up to $5250
  

The Specialist - Accounts Payable 1 is responsible for processing incoming invoices for payment in a timely manner and communicating with internal and external customers regarding anything related to invoicing while providing a high level of customer service.

• Work daily workflow error queue to investigate errors, understand why documents have not been fully processed, identify and prevent duplicate invoice processing, identify missing vendor workflow, initiate the vendor create process, and use understanding of the workflow process to correct errors on a timely basis so that document workflow can be successfully completed; including auditing purchase order (PO)-related invoices against purchase orders and goods receipts and auditing non purchase order (PO)-related invoices and check requests
• Receive vendor invoices, scan/import the images, quality assurance, verify data Optical Character Recognition (OCR) extraction is accurate and route the documents into electronic workflow for processing
• Review aged and overdue invoices and communicate frequently with colleagues across the organization to ensure that invoices are approved by the business in a timely fashion in order to meet payment deadlines so that invoices are paid in accordance with vendor payment terms
• Communicate with vendors to answer inquiries and resolve issues, reconcile supplier statements, and monitor vendor account balances
• Make manual adjusting entries relating to both non-PO and PO invoices
• Create entries for customer-based invoices (Customer Marketing Agreements (CMAs), sponsorships, etc.)
• Research and troubleshoot payment issues relating to vendor invoices
• Performs appropriate duties as assigned by management

• Minimum of 18 years old
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
• Regular and prompt attendance is an essential function of the job
• Ability to read, write and speak English
• Ability to maintain a neat professional appearance within Company guidelines
• Ability to maintain safety and security of Company assets
• Ability to utilize all Company provided resources and technology
• Ability to demonstrate independence, analytical skills, and strategic thinking
• Effective communication skills
• Bachelor's degree (B. A.) from four-year College or university; or 1 to 3 years of related experience and/or training; or equivalent combination of education and experience
• Microsoft Outlook and Excel experience required
• SAP experience preferred
• Excellent oral and written communication skills, analytical, customer service, and organizational skills with a strong attention to detail
• Ability to perform duties in a fast-paced environment while handling high volumes of data
• Ability to work with all functional team members
• Continuous sitting and typing
  

Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc.

(X) None = 0% (0 hrs)

(L) Limited = 1% (1 hr)

(O) Occasionally = 2%-25% (1-2 hrs)

(F) Frequently = 26%-50% (3-4 hrs)

(R) Repeatedly = 51%-75% (5-6 hrs)

(C) Continuously = 76%-100% (7+ hrs)