Administrative Assistant Sr

Position Description:

As an Administrative Assistant Sr in Kern National Network you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures for a high-volume national program office, under general direction.

Primary Functions

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop forms and templates.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve and route inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Schedule space and handle arrangements, including hospitality and technology setups for in-person meetings.
• Compile data and information from multiple sources to prepare reports.
• Process payment requests, requisitions, and invoices and track using departmental systems.
• Distribute mail and organize electronic filing systems accurately maintaining records.

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem solving skills.

Takes a relational approach to supporting internal workflows and interacting with external partners.

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Preferred Schedule:



M-F 8am-4:30pm

Position Requirements:

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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