Office Administrator

job purpose: The Office Admin is responsible for performing administrative and organizational tasks within an office, including managing calendars, scheduling meetings, answering phone calls, greeting visitors, maintaining files, ordering office supplies, and ensuring the overall smooth operation of the office space; essentially acting as a key support role to keep the office running efficiently

responsibilities:

* Greet guests, employees and new hires and serve as a point of contact for employees and visitors

* Maintain adequate inventory and stock levels in various areas such as office supplies, the milk cooler, bottled water, coffee supplies and the fountain machine

* Ensure the office area and shared spaces are well maintained and organized

* Assist department heads with administrative tasks, as requested

* Manage incoming and outgoing mail and coordinate package pickups

* Manage uniform transactions such as cancellations and ordering uniforms for new hires

* Coordinate, order and set up lunches and/or snacks for meetings, new hire orientation and visitors

* Assist with new hire preparation and lead orientation

* Support the coordination of event planning, team building activities and employee recognition

* Arrange meeting logistics, maintain shift calendars, update calendars with plant holidays, conference room availability and booking

* Assist with recruiting activities such as, open interview days and publishing and removing job postings and ads

* Manage confidential documents and information with discretion

* Suggest and implement improvements to office processes and procedures to increase efficiency

* Provide additional support to HR team and plant as needed

skills/qualifications required:

* High School Diploma or equivalent

* 2+ years of experience in an administrative role

* Top notch written and verbal communication skills for interacting with employees and guests

* Demonstrated ability to handle high-pressure situations with poise and professionalism

* Proficient in Microsoft Office and Outlook

* Ability to handle unexpected issues or challenges with quick thinking and effective solutions

* Master of managing multiple tasks, prioritizing responsibilities and keeping track of schedules and deadlines

* Precision handling of documents, data entry, and other administrative tasks

* Skilled in building and maintaining professional relationships

* Ability and willingness to occasionally work early mornings, evenings and weekend days

working conditions and physical requirements:

* Work is normally performed in a typical interior/office work environment.

* Ability to stand/walk for extended periods of time, as needed.

* Ability to work off hours as needed.

* Ability to lift up to 25 lbs. as needed.

* Limited exposure to physical risk.

food safety requirements:

* Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.

* Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.

* Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.

* Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.

* Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.

* Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.

* In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.