Office Manager

responsibilities:

• Proactively plan and execute site-wide events, employee engagement activities, and celebrations, including set-up and clean-up support
• Implement and manage office policies and procedures to ensure smooth and efficient operations.
• Build and manage relationships with vendors (including but not limited to uniforms, janitorial, vending, etc.) ensuring high levels of service.
• Applies initiative, proactive planning, situational awareness and attention to detail to make certain the Company optimizes budgets focused on facilities and office management.
• Responsible for designing, sourcing, and managing the production and inventory of team swag to enhance brand visibility and foster team spirit.
• Manage and coordinate all catering orders to ensure high-quality food and service for team events and meetings.
• Manage collective office seating regarding capacity and new employee onboarding, including preparing workstation, scheduling tech setup, etc.
• Create and manage site-wide calendar to provide complete view of all events, visitors, and large meetings going on at any time
• Manage and provide day of support for group visits to the plant. Ensuring all logistics, catering, and materials, are organized and managed effectively.
• Develops office safety guidelines with the safety team
• Partners with HR Specialist on community engagement events and/or partnerships
• Manage the Receptionist; serve as back up to the Receptionist, as needed.
• Assist with site-wide communications and updating message boards.
• Owns, manages, and organizes the team storage spaces in the office, including development and enforcement of office organization guidelines.
• Maintain responsibility for general office upkeep and "look and feel." This includes keeping lunchrooms and supply areas stocked, clean and functional, and office equipment working.
• Collaborate with company-wide colleagues to achieve common objectives and share best practices regarding office and facilities and events
• Assist the People team with onboarding and offboarding tasks as needed
• All other duties, as assigned.

skills/qualifications required:

• 3+ years of office or facilities management experience required
• Bachelor's Degree or equivalent preferred
• Experience in manufacturing preferred
• Proven ability to lead, collaborate, analyze, and make important judgment calls
• Strong attention to detail and the ability to manage multiple responsibilities and priorities while adhering to deadlines
• Strong written and verbal communication skills
• Previous experience managing direct reports
• Ability to handle ambiguity and work in a fast-paced, entrepreneurial environment

working conditions and physical requirements:

• 8 hours sitting/standing/walking
• Ability to lift up to 50 lbs.

position location: Goodyear, AZ

reports to: HR Manager

Travel requirements: <10%

exempt/nonexempt: Exempt