Events Coordinator

Are you looking to develop a skill set focused on event leadership and execution? Is a dynamic professional services atmosphere where you fit best? Then our Events Coordinator role may be the perfect fit for you. If you're ready to immerse yourself in legal industry event planning and expand your knowledge about how events enrich client relationship development and support strategic firm goals, then please read on to learn more.

What You Will Do: In this role you will assist with the execution of all types of internal and external facing events - from virtual format to in-person events such as small intimate client program dinners to major sponsorships. As you grow within the team, you will build your knowledge of Orrick's firm strategy and market-leading practices - specifically developing a better understanding of how a particular event speaks to business development and relationship building objectives within a practice and the firm generally. In addition to preparing for practical logistics needs, you will support reporting related to client and prospect attendance and contribute to event debriefs that explore what went well, what we can improve and overall ROI rating. You will regularly collaborate with team members across the firm, including lawyers, Sales, Client and Sector & Markets teams and other operations staff.

Essential Position Responsibilities

Event Planning

• With supervision, support virtual and live events from point of inception through close out, collaborating with event stakeholders, vendors, and other internal departments

• Establish needs, goals, responsibilities, and budget in advance of event

• Serve as main point of contact for event planning, data, and post-event follow-up

• Manage all logistics with internal departments or appropriate vendors on venue, food and beverage, AV/IT needs, materials, name tags, signage, ordering swag, etc.

• Manage promotions on internal tracking calendar, Orrick.com and Orrick portal

• Lead the creation and deployment of invitations as well as RSVP and post-event attendee tracking via CRM

• Partner with internal departments on event needs including promotion, design, content creation, communications and CLE

• Propose, order, and manage process for client takeaways and gifts (including branded items)

• Serve as regional resource for onsite logistics and offsite venues

• Onsite Coverage

• Some travel required as needed

• Oversees event set up and breakdown

• Coordinates onsite staffing

• Manages registration
• Main point of contact to troubleshoot day-of logistics

Other duties and responsibilities as assigned.

• Bachelor's degree, preferably in Business, Marketing, Hospitality, or equivalent work experience
• 1-3 years of event planning experience is required; professional services background a plus
• Team player who enjoys a high-paced environment and multi-faceted job responsibilities
• Work effectively with and gain the confidence of people at all levels of an organization
• Exceptional time management and organizational skills who can work independently at times
• Key contributor to positive team environment
• Strong written and oral communication skills
• Excellent technical skills and/or being open to learning and working with proprietary event management and database tools
• Integrity, tact, and professionalism in dealing with sensitive information and maintaining client confidence.
• A collaborative and team-oriented mindset, with the ability to work effectively in a dynamic, results-driven environment.

Who is Orrick? Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration. Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the ninth year in a row, Fortune named Orrick to its 2024 list of the 100 Best Companies to Work For. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

Compensation and Benefits

The expected salary range for this position is between $53,000 - $69,000.

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick's estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography. Other compensation may include an annual discretionary merit bonus, which would be determined by Firm and individual performance.

We offer a full range of elective health benefits including medical, dental, vision and life insurances; robust mental well-being benefits; child, family, elder, and pet care benefits; short- and long-term disability benefits; a health savings account (w/applicable medical plan), flexible spending accounts, long-term care insurance, and a 401K program. This role is eligible to employees will receive compensated time off through our Paid Time Off program, generous Parental leave benefits, and paid holidays.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/Careers. Orrick accepts applications for this position on an ongoing basis, until filled.

We are an Equal Opportunity Employer.

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