Sr. Executive Assistant

University of Missouri-Columbia
parental leave, paid time off
United States, Missouri, Columbia
801 Conley Avenue (Show on map)
Apr 12, 2025
Hiring Department The University of Missouri School of Medicine Dean's Office Job Description School of Medicine Dean's Office Are you a highly organized and proactive professional with experience in an academic healthcare setting? The School of Medicine Dean's Office is seeking a Senior Executive Assistant to provide top-tier administrative support to the Executive Vice Dean. This is a unique opportunity to play a critical role in supporting leadership within a dynamic and mission-driven environment dedicated to medical education, research, and healthcare excellence. Key Responsibilities: Strategic Calendar & Event Management * Expertly coordinate complex calendars, meetings, and high-profile events, ensuring seamless scheduling and appropriate attendee participation. * Oversee logistical details, including meeting facilities, technology, and catering arrangements. Executive Support & Communication * Serve as a trusted liaison between the Executive Vice Dean and key stakeholders across the University, MUHC, Advancement, Public Relations, and Faculty Affairs. * Manage and prioritize correspondence, screening inquiries and determining appropriate access. * Provide professional front-line communication on behalf of the Executive Vice Dean. Research, Reporting & Document Preparation * Compile and analyze data for reports, presentations, and strategic decision-making. * Prepare polished materials, including briefings, executive summaries, and meeting documents. Travel & Credentialing Coordination * Arrange complex travel itineraries, process reimbursements, and track Continuing Medical Education (CME) credits. * Maintain up-to-date records, including the Vice Dean's CV and bio sketch. Meeting Oversight & Documentation * Coordinate and attend high-level meetings, capturing key takeaways through concise and accurate minutes. Why Join Us? This is more than just an administrative role-it's an opportunity to partner with leadership in shaping the future of medical education and research. If you thrive in a fast-paced academic healthcare environment, excel at managing multiple priorities with discretion and professionalism, and are passionate about supporting executive leadership, we encourage you to apply! Shift Shift Type: Monday - Friday, 8:00 a.m. to 5:00 p.m. Office/Administrative Hours: Yes - Position will have Office/Admin Hours Flexibility for Alternative Schedules: No Minimum Qualifications A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary. Preferred Qualifications Additional Training * Proven experience as an executive assistant or in a similar administrative role. * Exceptional organizational and multitasking skills. * Strong written and verbal communication abilities. * High degree of professionalism, discretion, and confidentiality. * Proficiency in Microsoft Office Suite and other relevant software. Anticipated Hiring Range Hiring Range: $51,875 - $73,008 Grade: GGS-010 University Title: SENIOR EXECUTIVE ASSISTANT Internal applicants can determine their university title by accessing the Talent Profile tile in myHR. Application Materials In addition to filling out online application please provide a resume. Community Information Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be! Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.