Academic Program Coordinator, School of Architecture

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

The University of Texas at Austin School of Architecture is committed to creating a workplace in which all faculty, staff, and students are valued for their contributions to accomplishing the School's mission.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card
  

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Salary range is firm. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Please refer to this particular position in the interest letter for full consideration.

The Academic Program Coordinator supports the Associate Dean for Academic Affairs in implementing the strategic goals and objectives of the School of Architecture's academic programs . This position collaborates with academic Program Directors, School of Architecture faculty, the Senior Academic Program Coordinator within the Academic Affairs team, and university representatives to align daily operations with short- and long-term goals while fostering an organizational culture that is innovative, fast-paced, and agile.

• Works closely with the Associate Dean to provide administrative support for programs under the Associate Dean portfolio.
• Addresses Academic Affairs operational needs as directed by the Associate Dean and executed in collaboration with the SOA Student Affairs, SOA Business Office, SOA Technology Resources and Innovation Group, and the Dean's Office team.
• Provides budget information regarding program activities with assistance from the school's finance team.
• Maintains program websites, ensuring content is current and accurate.
• Facilitates the collection and organization of student work for publication, awards, exhibition, and accreditation purposes.
• Collects and uploads syllabi to the university syllabus system in compliance with university policy.
• Serves as the textbook coordinator and primary point of contact for the School of Architecture.
• Supports faculty in the tracking and submission of flag proposals.

• Manages the School of Architecture Teaching Assistant hiring process, including soliciting applications, compiling selection decisions for presentation to School of Architecture administrators, and issuing and tracking offer letters in DocuSign.
• Processes Teaching Assistant appointments in Workday.
• Proactively resolves incidental issues that arise during the Teaching Assistant hiring process in coordination with SOA Business Office, SOA Graduate Office, and the UT Graduate School.

• Oversees all aspects of studio final review events, including schedule, juror honoraria and accommodations, and catering, under the direction of the Associate Dean, and in collaboration with the SOA Business Office.
• Serves as the primary point of contact for invited jurors.
• Works proactively with the SOA Business Office to coordinate arrangements for on invited jurors.
• Manages final review budgets.
• Submits required paperwork for reimbursements or payments.

• Manages all details of the studio lottery process under the direction of the Associate Dean.
• Compiles and monitors projected studio enrollments, providing updates to the Associate Dean.
• Collects and formats studio syllabi and studio lottery schedules.
• Resolves incidental issues that arise throughout the studio lottery process.
• Supports the studio space allocation process.

• Manages room reservations for all events within the Academic Affairs' portfolio, including but not limited to, courses, studio lottery, final studio/portfolio reviews, and events hosted by the Associate Dean and the School of Architecture.
• Assists and shadows the Senior Academic Program Coordinator with course management responsibilities.
• Provides backup support for the Senior Academic Program Coordinator and receptionist as needed.
• Attends assigned school committee meetings, preparing meeting minutes for distribution and archiving.
• Assists in support of all School of Architecture accreditations and assessment tasks.
• Tracks and maintains institutional and school-wide membership dues.
• Develops, implements, and promotes technologically advanced office protocols utilizing a high degree of innovation.
• Contributes to fostering a positive and collegial work environment, with flexibility for additional hours during peak periods.
• Other related functions as assigned.

• Bachelor's degree and a minimum of three years of experience coordinating or administering an academic program.
• Demonstrated innovation, initiative, and follow-through.
• Demonstrated tact, diplomacy, and sound judgment in dealing with students, faculty, staff, and administrators.
• Punctuality and professional demeanor
• Excellent communication and organizational skills, with a high level of attention to detail.
• Demonstrated resourcefulness, with a proactive approach to identifying and implementing solutions.
• Ability to thrive in and effectively manage ambiguous situations, demonstrating adaptability and sound judgment when navigating uncertain or evolving circumstances.
• Proven ability to multitask and balance multiple projects simultaneously while maintaining deadlines.
• Demonstrated ability to work both collaboratively and independently.

Relevant education and experience may be substituted as appropriate.

• Demonstrated interest in architecture, design, or fine arts.
• More than the required amount of education and/or experience.
• Recent experience working with faculty and students in an academic capacity.
• Familiarity with university applications and systems, including Workday and FASET.
• Demonstrated skills in a customer-focused setting and effective collaboration with faculty, student, and staff.
• Knowledge of The University of Texas at Austin and School of Architecture programs and procedures.

$52,000 (fixed rate)

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Appropriate office attire required as is a willingness to accept supervision. Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines. This position is expected to work on site at the School of Architecture with opportunity for flexible work arrangements.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest specific to this position

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.