New

Business Administrative/Associate Level I - Chancellor/Provost Business Service Center

University of Illinois Chicago
United States, Illinois, Chicago
Apr 02, 2025
Business Administrative/Associate Level I - Chancellor/Provost Business Service Center Business Administrative/Associate Level I - Chancellor/Provost Business Service Center Hiring Department: Chancellor/Provost Business Service Center Location: Chicago, IL USA Requisition ID: 1032189 FTE: 1.0 Work Schedule: Monday-Friday, 9-5pm Shift: Flex Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: April 15, 2025 Salary Range (commensurate with experience): $60,000.00 - 78,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. The Business/Administrative Associate works with the Director of Financial Services to ensure timely delivery of support for accounting, procurement, and financial activities for units supported by the Chancellor/Provost Business Services Center. This includes providing administrative and processing support for various functions, working closely with the Director of Financial Services in resolving complex financial, policy & procedural problems and ensuring compliance, delivering effective and efficient customer service. Duties & Responsibilities: Budgeting, Financial Analysis, and Procurement Perform various budgeting tasks for assigned units across diverse funding sources (State, Institutional, Self-supporting, Grants, Gifts, etc.), including but not limited to allocations, budget increase requests, annual budget process, projections, budget analysis, and quarterly reporting. Extrapolate, analyze, and leverage financial data from university systems to generate reports and distribute to unit directors, including analysis of expenditures, staff counts, and budget data, etc. Maintain and provide historical records and reports on budgets for initiatives, projects, etc. Process financial transactions of units assigned (Chrome River, iBuy, etc.) including but not limited to travel, miscellaneous reimbursements, and procurement card purchases; track receipts and validate correct invoices prior to authorization of payment; Serve as the main contact for various financial applications, including but not limited to Department Card manager for reporting units, FCIAA, iBuy, and charge code reviewer for Chrome River. Support procurement needs of units assigned, including but not limited to initiating and processing purchase orders, contracts, and competitive selection. Accounting and Compliance Reconcile accounts on a monthly basis and make appropriate corrections to eliminate "rogue charges" and ensure expenditures are posted appropriately and in compliance with fund sources' policies, laws, regulations, and restrictions of funds. Address issues of concern as needed. Stay informed of OBFS policy and procedures, acting as a resource for units and communicating changes to ensure compliance. Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending OBFS trainings and disseminating as needed). Grants and Commitments Administration Assist with tasks related to documenting and tracking funding commitments through internal memorandums of understanding. Assist with preparation and submission of grant proposals and financial administration of sponsored activities. Service and Process Improvement Serves as unit liaison and maintains strong communication with units served to stay updated on business service needs. As liaison, triages incoming requests and suggests routing to other team experts based upon need. Assist in the development and continual improvement of procedures and templates used in financial transaction processing to drive efficient operations within the service center. Perform other related duties and work as assigned Minimum Qualifications Required: Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Preferred Qualifications: Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Familiarity with the organization, structure, function, and policies of the University of Illinois, especially fund accounting and policies. Experience with business intelligence tools and Banner. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. Strong analytical skills. Ability to organize data logically, including graphical representation. Ability to work with financial data and produce accurate results. Excellent interpersonal, written, and oral communication skills. Solid organizational skills. Must be able to handle multiple projects simultaneously and consistently meet deadlines. Ability to further learn Banner and other UIC used administrative systems including Business Objects (EDDIE/Web Intelligence), iBuy, Budget Development, Chrome River, etc. Ability to establish and maintain effective working relationships. Able to work individually or as a team member and share information accordingly. Ability to effectively organize and prioritize multiple tasks. Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks. Ability to handle confidential and sensitive information appropriately. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14542?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-c19a5a27a5e73143b334328efc49f351