Internal Control Coordinator

Working Title: Internal Control Coordinator

State Role Title: Financial Services Specialist II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: Finance

Department: 100641 - Associate Controller - Reporting

Pay Rate: Pay Range

Specify Range or Amount: $61,000 - $66,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 04/10/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Office of Financial Reporting seeks an Internal Control Coordinator to join us in supporting the University's mission by conducting professional, comprehensive risk assessment and internal control reviews of significant fiscal processes. This position is responsible for overseeing the University's fiscal internal control program (ARMICS), as mandated by the Commonwealth of Virginia to ensure the integrity and effectiveness of financial operations. This role provides exposure to the many facets of the University's business processes and the diverse community that supports those functions.

A successful candidate is expected to be able to comprehend and process new information quickly, evaluate the results of reviews and testing to draw logical conclusions, and apply professional judgement as part of the decision-making process.

This position reports to the Director of Financial Reporting and is part of a customer-service oriented team with a strong commitment to quality, integrity, and professionalism.

Duties and Responsibilities:

-Develop an understanding of the processes/areas under review by conducting interviews, observation, and/or research of applicable policies or other resources. This includes identifying key personnel, systems, objectives, etc. Document the processes using narratives, flowcharts, etc.
-Perform risk and control assessments, and document fiscal and business processes using appropriate measurement tools (SWOT analyses, risk control matrices, narratives, flowcharts, etc.).
-Ensure the University's annual compliance with State Comptroller's Directive 1-07 (ARMICS).
-Formulate internal control strategies and identify opportunities for control improvements among the University's significant fiscal processes.
-Monitor and test the effectiveness of existing internal controls and implementation of corrective actions as applicable.
-Obtain, assemble, and organize documents related to testing and review.
-Develop action plans using clear and concise language to address deficiencies as noted during assessments of business processes.
-Coordinate and lead quarterly meetings with the University's ARMICS Committee, providing progress updates and timely feedback to management on findings or other concerns.
-Maintain the University's ARMICS Microsoft Teams page, providing resources for owners of significant fiscal processes, including access to process documentation for reference, update, etc.
-Develop responses to both internal and external auditors, and the State Department of Accounts
-Maintain a professional and amicable demeanor as a representative of the division of Administration and Finance. Conduct reviews with integrity and sustain an attitude of positive customer service campus-wide.
-Assist in the preparation of the University-wide financial statements, ensuring timely and accurate reporting.
-Perform monthly reconciliations of University and state accounting system data.

Qualifications:

Required:
-Expert knowledge of accounting principles as defined by GAAP as well as a general working knowledge of office procedures and practices.
-Knowledge of GASB standards
-Knowledge of internal controls and industry best practices
-Knowledge of higher education operations
-Ability to work independently with minor supervision and to work effectively with other employees both within the department and across the University community.
-Ability to communicate effectively and concisely orally and in writing
-Ability to understand and follow directions with a commitment to integrity and accuracy
-Ability to conduct thorough research on various topics, and the ability to verify, analyze, reconcile, and synthesize the information learned
-Ability to compare a population to a set of criteria
-Highly organized and able to effectively prioritize tasks
-Ability to work perform tasks with attention to detail, critical thinking and analysis, with a desire for continuous improvement
-Work effectively under pressure when necessary to meet deadlines, etc., including working occasional weekends during financial statements season.
-Computer experience is required, with a focus in Excel or other spreadsheets preferred.

Additional Considerations:
- Experience with PeopleSoft is highly beneficial.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.