Corporate Office Coordinator

JOB SUMMARY:

The purpose of the office coordinator is to manage and coordinate the day-to-day functions of the office and help with various corporate business support tasks across the subsidiaries.

ESSENTIAL JOB DUTIES:

• Welcoming visitors and identifying their purpose for their visit before directing them to the appropriate location or department.
• Responsible for the day-to-day operations of the office.
• Work with department leads to create/update/formalize office procedures.
• Purchase, inventory and storage of office supplies, furniture.
• Open, sort, and route incoming mail.
• Coordinate outgoing mail and package shipments.
• Organizing meetings, including managing the conference room schedules, sending reminders, and catering when necessary along with executive scheduling.
• Keep conference rooms stocked and cleaned.
• Maintain cleanliness of kitchen and breakroom areas.
• Assist with special events (holidays, luncheons, company gatherings, etc.).
• Drafting memos, emails or general communication regarding building related items such as maintenance, events or office closures.

Corporate specific tasks:

• Manage user lists for various vendors (QRG, Staples, UPS, Brown & Brown)
• Approve business cards for all companies: verify titles with HR, review layout.
• Other duties may be assigned.

QUALIFICATIONS:

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

• High school Diploma, or equivalent, required.
• Bachelor's Degree preferred.

Experience, Knowledge, Skill Requirements:

• Strong experience with office management.
• Experience in business administration.
• Excellent project management skills and strong ability to prioritize.

Communication Skills:

• Must have the ability to effectively read, write and communicate in English with employees and customers.

Systems and Software Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).
• Microsoft Teams.

Other Qualifications:

• Valid driver's license with acceptable driving record required.
• Must be able to comply with SFPH's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements:

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift up to 50lbs, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders.

Work Environment:

Employee will consistently be required to work indoors in an office setting, work alone and with others. Office settings are mild to moderate temperatures.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affirmative Action employer.
While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

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