Administrative Specialist - Enterprise Secure Network (ESN) Hub

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range

$37.25 - $44.72

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description:

Lawrence Livermore National Laboratory has an opening for an Administrative Specialist IV to join the Enterprise Secure Network (ESN) Hub team within the Chief Information Office, part of the Director's Office. In this role, you will work both independently and collaboratively following established procedures to perform a full range of advanced and complex administrative assignments with frequent interruptions and conflicting priorities which require a high degree of flexibility, independent judgement, initiative and follow through. In addition to being well organized and methodical, your strong attention to detail and communication skills will be needed to interact with a variety of internal and external stakeholders.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.

You will

• Review, edit, and prepare documents, forms, policies, procedures, and information manuals with advanced formatting skills.
• Compose letters and memos independently for management signatures.
• Coordinate and monitor incoming and outgoing correspondence; maintain and operate electronic filing systems to keep documents organized, up-to-date, and accessible to the appropriate personnel.
• Establish and maintain databases, spreadsheets, and tracking systems to ensure timely completion of action items, track expiration and renewal dates, and proactively follow up on pending items.
• Represent management in daily matters, frequently interacting with all levels of internal and external stakeholders to gather, clarify, disseminate, and coordinate information and activities.
• Perform administrative assignments such as event coordination, travel arrangements, expense reimbursements, conference documentation processing, visitor badging requests, tour arrangements, phone management, calendar scheduling, mail dissemination, and documenting meeting minutes.
• Perform other duties as assigned.

• Ability to maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Advanced administrative knowledge and experience including accurate keyboarding, editing, grammar, proofreading skills and managing complex calendars; advanced knowledge and experience of office procedures, techniques and methods.
• Advanced organizational skills and experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
• Ability to coordinate multiple activities and independently determine and set priorities and goals to manage and complete complex administrative projects and tasks.
• Excellent communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy and discretion.
• Advanced problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Experience working effectively as a team member as well as independently with the demonstrated ability to be self-motivated and flexible.
• Advanced computer skills and proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook) and the ability to learn new software quickly .

Qualifications We Desire

• Experience with SharePoint, Teams, and OneDrive.
• Familiarity with LLNL-specific systems such as LTRAIN, TIME, LEAP, LAPIS, Cliqbook, ePay, and eCAPS.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values- visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.