Program Specialist - Medical Education

Grade: T24

The link below will give you information about the University's T scale.
careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

The Lewis Katz School of Medicine at Temple University is dedicated to excellence in education, research, and patient care, achieved by faculty, staff, and learners who represent and serve its diverse community. In 2015, Temple University School of Medicine was renamed the Lewis Katz School of Medicine in honor of Temple alumnus, former trustee, and philanthropist Lewis Katz. The school enjoys a national reputation for training humanistic clinicians and biomedical scientists, a school that values technical excellence and cultural competence.

The Program Specialist in the Lewis Katz School of Medicine's Medical Education department provides comprehensive course management services for Phase 2 and 3 courses including clerkships, advanced clerkships and electives. This position is responsible to maintain online student sites (Canvas and One45) used for administration of the Phase 2 and 3 courses. The Specialist regularly communicates with students and course directors and collaborates with directors to ensure that the course is administered in alignment with LKSOM policies and with accreditation standards.

Essential Functions of the Position:
Responsibilities include: providing general administrative support for activities administered by the Office of Medical Education; recordkeeping, data management and reporting related to the courses; creating courses in Canvas, adding content, faculty and students as appropriate; communicates regularly with students regarding all clerkship-related issues, including about assignments, patient/procedure logs, dates/times of clinical subject exams, and completion of evaluations of the courses and of instructors (residents/fellows, faculty); uploading evaluations of students and grades to One 45 and Banner; submits grades and grade changes in Banner; monitoring timeliness of grade submissions, reporting status of submission in alignment with established processes/requirements; Coordinates schedules for student orientation for course; monitors completion of student and faculty evaluations at TUHS and affiliate sites, reporting status to director to ensure alignment with established process/requirements for grade submission; distributes and monitors completion of student assignments including patient encounter logs; monitors completion of Mid-rotation Feedback Forms; orders and proctors clinical subject exams, in person and via Zoom; assists with the creation of mid-year comparability reports; tracks data related to the Phase 2 and 3 curriculum including enrollment, course outcome data and learner performance outcome data (grade distribution, clinical subject exam results and completion of remediation activities); provides new faculty and resident lists for annual updates in One45 to the Director, Information Technology, LKSOM; acts as point of contact for visiting medical students rotating at Temple University Hospital. Performs other related duties as assigned.

Required Education & Experience:
Bachelors Degree in related field and two years experience. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:
*Demonstrated ability to organize large, ongoing projects with multiple deadlines.
*Demonstrated skills in MS Office Suite and proficiency with database software programs, along with the ability to learn new software applications.
*Ability to synthesize and analyze data.
*Demonstrated written and verbal communication skills.
*Demonstrated interpersonal and customer service skills, along with the ability to interact with a diverse constituent population.
*Demonstrated ability to multi-task in a fast-paced environment.
*Demonstrated ability to handle challenging situations with diplomacy and tact.

Preferred:
*Experience supporting academic courses.
*Experience with academic content management system
*Experience working with students.

Please note this position will temporarily work remotely, the duration of remote work will be at the discretion of Temple University and the department.
or
This position is temporarily assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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