Office Manager

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.

In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

We're looking for an Office Manager to support senior leadership and ensure smooth office operations. You'll manage schedules, foster collaboration, and help create an organized, welcoming workplace. If you're passionate about supporting people and processes - we'd love to meet you!

Your location: New York City, NY

Your title: Office Manager

You will Report to the Head of Fine Fragrance North America and have one direct report.

You will:

Executive Support & Personal Assistance

• Manage complex calendars, meetings, travel arrangements, and correspondence for senior executives.
• Prepare presentation decks, compile pre-read materials, and track follow-up actions from meetings.
• Process expenses, invoices, P-card validations, vendor setups, and manage vacation/time tracking for direct reports.
• Coordinate client gifting, restaurant reservations, and travel logistics.

Business & Office Operations

• You will manage the front desk receptionist and oversee their deliverables to ensure superior client experience.
• Oversee office supplies and raw material coordination for the creative teams.
• Manage office communications, update Look Book and Floor Maps, onboard new hires, and support visitor logistics.
• Coordinate meeting and event logistics for Sales teams and site-wide activities.
• Lead sales administrative operations and coverage.

Event Planning & Collaboration

• Plan and implement internal and external events in partnership with Marketing, PR, Facilities, and IT, ensuring understanding of brand and culture.
• Organize employee engagement activities, cultural celebrations, and regional business events.
• Collaborate to ensure smooth site operations and executive visibility into daily activities.
• Additionally, you will handle ad-hoc tasks and projects as business needs evolve.

Your profile includes:

• A strategic approach with well-developed organizational and strategic planning strengths.
• An understanding of business dynamics and business practices in representing leadership.
• 1+ year of experience collaborating across all levels, functions, and global teams.
• Bachelor's Degree or equivalent experience.
• 3-5+ years as an Executive Assistant supporting senior leadership, in an international environment.
• Experience in project management and event coordination.
• Administrative skills: calendar management, meeting prep, and document handling.
• Experience with expense reporting, vendor coordination, and internal communication.
• The expected salary range for this position is 80-110k yearly. Actual compensation will be dependent upon individual qualifications.

Benefits:

• Great compensation package.
• Major medical, dental, and vision coverage.
• Generous 401k matching program.

#LI-Hybrid

#ZR

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.

You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.