Accounts Payable Specialist

The Accounts Payable Specialist will perform full-cycle accounts payable functions. The role plays a key part in ensuring the accurate and timely processing of vendor invoices and maintaining strong vendor relationships. They will assist with reviewing of employee expense reports, develop and lead training sessions for RSP employees, and assist with ensuring company policies, procedures, and internal controls are followed.

Accounts Payable Operations

• Oversee RSP's Purchase Orders (PO's) and verify them with vendor invoices
• Utilize payables workflow to obtain proper project and general ledger coding, descriptions, and approvals
• Accurately process consultant and trade vendor invoices into the Financial System
• Facilitate accounts payable disbursement batches for consultants, rent, trade, and any urgent requests
• Review vendor invoices for appropriate sales taxes, rates, and apply use tax and prepare applicable returns
• Perform proper vendor setup and maintain vendor data and contacts
• Perform reconciliations of consultant and trade vendor accounts
• Ensure proper documentation and record retention to support the processes and transactions within the financial system(s)

Travel & Expenses

• Backup and accurately audit/review employee expense reports to ensure compliance with corporate policies, procedures, and internal controls
• Review employee expenses for appropriate sales taxes, rates, and apply use tax if necessary

Financial Reporting

• Prepare and present accurate financial data and reports to relevant stakeholders
• Provide insights and recommendations based on financial data to drive effective decision-making
• Ensure compliance with GAAP, IRS, and other applicable accounting standards and regulations

Other duties as assigned.

Qualifications

• 3-5 years of expense management, accounts payable, and accounting and/or finance experience. Previous experience with Expense Report System Administration preferred. Familiarity with relevant laws, regulations, and compliance requirements.
• Intermediate skill with Microsoft Office (especially Excel, Word, and Outlook), Financial Systems and Project Management knowledge preferred.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact (612) 677-7100 or hr@rsparch.com for assistance.