Limited Term (9-Month) Clerical Assistant 1 - Records Scanning

Commonwealth Of Pennsylvania
$17.00 Hourly
dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan
United States, Pennsylvania, Wilkes-Barre
2 Public Square (Show on map)
May 01, 2025
THE POSITION NOTE: This posting will close on MAY 18, 2025 or after 25 applications are received, whichever occurs first. Are you detail-oriented with exceptional organizational skills and seeking a new opportunity? The Department of Environmental Protection (DEP) is currently filling Limited-Term Clerical Assistant 1 positions. This role offers a fantastic opportunity to showcase your talents in a dynamic and fast-paced environment. Join our Northeast Regional Office team and gain valuable experience while contributing to our office efficiency. DESCRIPTION OF WORK In this position, your primary responsibility will be to prepare documents for scanning into the DEP's OnBase Document Management System. This involves reviewing physical documents to remove any staples, binder spines, and ensuring that pages are organized correctly before scanning. You will also need to check the scanning start sheets to confirm that the attached documents correspond with the information provided, utilizing the EFACTs system for verification when necessary. Operating high-speed sheet-fed document scanners and large format map scanners, you will scan the prepared files into the OnBase system. It is essential to verify the completeness and accuracy of the scans before finalizing them in the OnBase System Workflow for quality assurance review. Additionally, you will update the DEP's Record Management System (RMS) to reflect that the files have been converted to electronic format and scanned into OnBase. You will be required to input data in a specified format to adhere to the data quality standards established by DEP's guidelines, ensuring the accuracy and completeness of entries while minimizing duplicative entries and data quality issues through the use of available system-specific tools. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: This is a 9 month limited-term position without benefits, working 37.5 hour work week. Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You will not have the option to telework in this position. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov. Telecommunications Relay Service (TRS):* 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.