Principal Projects Administrator

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Direct functional areas of project administration, i.e., records control, file administration, word processing, engineering support, or customer administrative support. Duties include identification, assignment, and leadership of project support personnel training, planning, and distribution of workload. Also includes coordination of office services, housekeeping, property management, and special project assignments. Reviews work of assigned staff to ensure that project procedures are followed and ensure projects are finished on time and within budget.

Lead development of, monitor, and provide cost effective Engineering Administrative Services for large projects, small projects, tasks, and/or department/division-level management services to support execution of the design products.
• Communicate with internal and external departments and organizations to clarify and coordinate assigned tasks; and resolve complex administrative problems on the project. Review workload, schedules, personnel assignments, status of ongoing work.
• Approve leave requests, evaluate personnel performance, and initiate disciplinary actions. Establish, interpret, revise, and/or review standards as necessary to ensure that work performed is within established records management guidelines.
• Lead evaluation office production and administrative work processes; monitor the development of internal operating procedures/guidelines. Ensure professional administrative staff is trained in changes.
• Direct services such as equipment procurement, maintenance and repair, office supplies, and mail. Ensure administrative office equipment, computing, and software needs are met. Ensure housekeeping audits are scheduled and that corrective actions are completed.
• Direct the development and maintenance of a variety of manual and automated filing systems, and/or protected property and equipment.
• Monitor automated registers for tracking and retrieval of management commitments, correspondence, engineering documents, time collection, cost collection, and/or equipment. May monitor data collection, preparation of operating reports, and error reconciliation.
• Manage employee communications and recognition programs.
• Interface with project administrators, engineering managers, and records management personnel and formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Coordinate security and access clearances.
• Provide guidance to department personnel.
• Investigate personnel security incidents and recommend resolutions.
• Compile and analyze department performance information.
• Prepare reports for senior management.
• Propose follow-on initiatives.
• Conduct periodic management status reviews to ensure department initiatives are being implemented.
• Study methods of improving work measurements.
• Provide analyses that support development and allocation of the non-labor operating budget. Track, report, trend, analyze, and account for all costs associated with the approved budget.
• Identify, investigate, and correct inappropriate charges.
• Monitor accounts and confirm implementation of corrective action.
• Process Design Documents via Smart Plant Foundation (SPF), Electronic Document Workflow System (EDWS).

Education: Bachelor's degree in business or related area and 8 years' experience in project administration and supervision; associate degree in business or related area and 11 years' experience as indicated; or 14 years' experience as indicated.

Comprehensive knowledge of Records Management policies, procedures, and practices.

Requires an in-depth knowledge of engineering/training document work systems, administrative processes, and relevant computer applications. Applies advanced principles and practices in administration to resolve problems in a timely manner.

Updating on computer technologies and office equipment is necessary. Very knowledgeable of site accounting practices regarding non-labor and capital equipment budget. Effective use of basic math and business concepts, theories and practices plus experience in budgeting processes.

Thorough understanding of policies, and administrative project procedures and practices. Expertise in engineering/training document control. Requires computer literacy.

Proficient in general office applications such as Microsoft Office applications. Mastery in oral and written communications. Basic negotiation skills.

Previous experience with the use and implementation of DOE Order 413.3B.

Experience in DOE CD-3X Package Submittals

Knowledgeable about SRNS Project Management and EVMS policies, procedures, and manuals.

Experience with Learning Management Systems (LMS).

Experience in industrial (or similar) training design, development, tracking, status reporting document approval and publication process.

• Candidates who have possessed an active DOE clearance (L or Q) within the past two (2) years are preferred.
• Candidate should be Qualified with the Learning Management System.
• Bachelor's degree in business management, communication, or a related field.
• 2 to 5 years or more of experience in training and development or a similar role.
• Excellent presentation and facilitation skills.
• Strong organizational and project management skills.
• Ability to lead others in completing work assignments or work independently.
• Excellent written and verbal communication skills.
• Proficient in MS Office (MS Word, Excel, PowerPoint, Teams, Access).
• Well-versed in the SRNS document creation and approval process.
• Oversee the completion of assigned projects.
• Coordinate meetings, document meeting minutes, track, and report on action items through closure.
• Ability to adapt and learn new computer and project management skills to complete emerging work assignments.

Area Security Access: Candidate must be able to obtain and maintain a DOE "Q" security clearance.

Supplier shall possess a positive FOCI determination from DOE which includes the "Q" security clearance level (or "Q" if a "Q" cleared candidate is proposed). Subcontractor must have an active eFOCI registration and approved Facility Level Clearance with DOE/NNSA.

Work Hours: Up to a 40-hour work week is scheduled. SRNS utilizes various work schedules including 5/8s (8 hour/day; five days per week), 4/10's (10 hours/day; four days per week), and 9/80's (9 hours/day, five days on week AA and four days on week BB. Work week excludes SRNS holidays. SRNS

Management will determine appropriate schedule depending on work needs. Each workday has 30-minute lunch. Overtime will be expected at times to meet deliverables and will be utilized at the discretion of the Manager.

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 8 hours per day
• Ability to move freely for up to 8 hours per day

At E2, we value safety, innovation and collaboration, aE2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.