Assistant Director of Administration

Rutgers University

United States, New Jersey, New Brunswick

May 06, 2025

Position Details

Position Information

Recruitment/Posting Title	Assistant Director of Administration
Job Category	Staff & Executive - Administrative & Support
Department	IPO-Planning Dev & Design
Overview	The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Assistant Director of Administration for the Division of Institutional Planning & Operations (IP&O). Reporting directly to the Vice President of Planning, Development, and Design, the Assistant Director (AD) serves as an integral member of the senior management team for Planning, Development, and Design (PD+D). The Assistant Director also provides support to the EVP/ COO, undertaking assigned initiatives and special projects as assigned. Among the key duties of this position are the following: The AD undertakes all tasks with confidentiality and discretion. This position has statewide responsibilities and therefore addresses tasks associated with a wide variety of academic, administrative, research, healthcare, and infrastructure projects as well as university service initiatives. The AD will support both the VP and EVP with effective decision-making, project management, and planning and execution of department and division-level strategic initiatives. The AD will provide high-level executive strategic, analytical, and organizational support to advance the objectives, mission, goals and Service Level Agreements of the department and division. The AD serves as a point of contact for the VP and EVP/COO and other senior leaders within the Division and prioritizes critical issues and information to facilitate efficient decision-making. Coordinates and coalesces the efforts of the functional areas of PD+D as directed by the VP. Acts as an extension of the VP and EVP/COO and information funnel, filtration, and facilitator with stakeholders. Assesses inquiries, determines priorities, and ensures proper course of action. Facilitates special projects, and ensures items are executed on behalf of the VP and EVP/COO.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	07
Position Salary
Annual Minimum Salary	91297.00
Annual Mid Range Salary	115559.00
Annual Maximum Salary	139821.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates a thorough knowledge and understanding of the Division. A minimum of 5 years experience in an institution of higher education or a corporate business administration setting with a focus on support services.
Certifications/Licenses	Valid driver's license
Required Knowledge, Skills, and Abilities	Excellent data analysis, organizational, interpersonal, communication, and diplomatic skills. Computer literacy, including advanced word processing, presentation, and spreadsheet development. Ability to think strategically. Ability to articulate the Division's mission with enthusiasm, energy, and creativity, and to compel others to action. Tact and awareness of strategic challenges in managing relationships. Ability to work effectively under pressure, meet deadlines, organize, and manage multiple concurrent tasks. Confidence to take initiative and make decisions impacting daily operations. Excellent written and verbal communication skills, comfortable interacting with senior leaders and staff at all levels throughout the University. Highly detail-oriented and analytical, with strong business acumen. Strong organizational and problem-solving skills. Ability to lead efficient, productive meetings and create compelling presentations. Strong interpersonal skills and the ability to build meaningful working relationships.
Preferred Qualifications	Bachelor's degree in Business Administration, Human Resources, Communications, Social Sciences, or a related field. Alternatively, a combination of a college degree and related work experience. Eight (8) plus years in a corporate business administration setting with a focus on support services preferred.
Equipment Utilized	Proficiency in standard Microsoft Office platforms required, including Visio and PowerPoint. Proficiency in Adobe Acrobat Pro required
Physical Demands and Work Environment	Most duties will be undertaken in a standard office environment. Some duties will require travel among campuses and off-sitelocations.
Special Conditions	Clean Driving Record

Posting Details

Posting Number	25ST1002
Posting Open Date	05/06/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details	33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement