New 
Admissions & Records Technician
 Imperial Valley College | |
 United States, California, Imperial | |
| 380 East Aten Road (Show on map) | |
 May 07, 2025 | |
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Admissions & Records Technician Salary: $55,328.00 - $72,196.80 Annually Job Type: Classified Regular Job Number: 25-063 Closing: Continuous Location: Imperial, CA Division: Admissions & Records Representative Duties BASIC FUNCTION: Under the direction of the Chief Admissions and Records Officer (CARO) and the immediate supervisor if different, prepare, organize and maintain student records; record grades, credits, correspondence and other materials in permanent student records according to established rules, regulations and District policies; perform a variety of duties to assist students and provide information concerning admission, registration, student records, and other student services areas; microfilm and/or image records; communicate with students, staff, faculty and administrators to verify information and explain policies and procedures. REPRESENTATIVE DUTIES: Prepare, organize, maintain and assure the accuracy of permanent student records including coursework completed, credits earned, grades, probationary status and other items; archive and activate student records according to established procedures. E Record grades, credits, incompletes, withdrawals, repeated courses and other data using automated equipment and software; process forms and petitions for grade changes, academic renewal, and other exceptions; identify and correct discrepancies and errors in student records; input admission and registration data including adds, drops, and student identification information; identify unusual occurrences for possible alternative processing. E Verify and maintain student residency records of all students, including international students. E Evaluate students' residency status for tuition and fees, identify and clarify discrepancies, validate information, and make decisions regarding a change in status; conduct confidential interviews with applicants for residency determination. E Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving student status and records; produce official and unofficial transcripts and enrollment verifications. E Maintain confidential student records and files and assure compliance with privacy and record retention regulations; provide copies of student records as required by law when served with a subpoena. E Provide assistance and information to students in person, via telephone, e-mail, or other electronic means; explain admission, residency classification and student records policies, procedures and requirements; distribute, accept, and instruct students in proper completion of forms, applications and required documents; review for accuracy and completeness. E Provide outreach services related to admissions and records. E Receive and account for transcript and enrollment verification fees. E Maintain current knowledge of federal and state laws, local and College regulations, policies and guidelines which affect admission, registration, residency, and other department functions. E Process credit by exam as per regulations and include in student's overall grade point average. E Operate campus switchboard or Voice Over Internet Phone (VOIP) system as assigned; receive route and direct incoming calls to appropriate personnel and departments. E Train and provide work direction student employees and other personnel as assigned. E Communicate with other District personnel to obtain and provide information, resolve data discrepancies, and refer students for further assistance. E Compile and prepare statistical and other records and reports; prepare and type letters and other correspondence using automated equipment and software specific to the assignment. E Operate office equipment including but not limited to computer, copier, calculator, printer, facsimile machine, scanner, microfilm camera and reader/printer, if assigned. E Prepare and submit requests to order supplies, materials, forms and other items required for the assignment. E Open or close office if required by position. Perform related duties as assigned. Please click here (Download PDF reader) to view the full job description. Minimum Qualifications EDUCATION AND EXPERIENCE: Associates degree and two years of increasingly responsible clerical experience in related area or the equivalent. Ability to fluently speak and understand the Spanish language preferred. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. Supplemental Information RANGE 16 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please click here (Download PDF reader) to review current salary schedule. FIRST REVIEW DATE First review date is May 21, 2025: Complete application packets will be accepted until the position is filled; but those received by May 21, 2025, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. For Additional inquiries please contact: Gina Snow HR Recruiter Phone: 760-355-6210 Email: gina.snow@imperial.edu EEO Information Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. COMMITMENT TO EQUITY AND DIVERSITY With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community. To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals. We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students. THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here. To apply, visit https://www.schooljobs.com/careers/imperialedu/jobs/4931667/admissions-records-technician The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.jeid-690651cc6e83734eae3495702ec49337 | |