Executive Assistant

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.

Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes - making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.

Acentra seeks an Executive Assistant to join our growing team.

Job Summary:

We are seeking a highly performing and curious Executive Assistant to support our Chief Transformation Officer and Chief People Officer. This role is designed for an early-career professional. As Executive Assistant, you'll gain exposure to high-impact initiatives in transformation and culture, work alongside senior executives, and build foundational skills. With the right mindset and performance, this role can open doors to a wide range of opportunities across the company.

This is more than a traditional administrative role - it's a unique opportunity to work closely with and learn from two enterprise-level leaders at the forefront of organizational transformation and culture. This is a highly visible role with exposure to all C-Suite executives.

You will play a vital role in keeping these leaders and their teams focused on strategic priorities, contributing to key initiatives, and creating operational efficiencies across the executive office. The ideal candidate brings strong analytical thinking, anticipates needs before they arise, and is energized by fast-paced, high-impact work.

***Position is hybrid (in-office flexible) to Mclean, Virginia***

***Preferred candidates in the DC/VA/MD***

Job Responsibilities:

Proactive Executive Partnership

• Serve as a thought partner and operational right hand to both the Chief Transformation Officer and Chief People Officer.
• Anticipate needs, surface issues early, and resolve barriers that hinder executive efficiency or team momentum.
• Independently prioritize high impact matters and manage sensitive topics with discretion and sound judgment.

Calendar and Strategic Time Management

• Manage and optimize complex schedules for both leaders.
• Coordinate and protect time for strategic priorities, ensuring clear focus and meeting readiness.
• Drive workstreams on behalf of the executive office-managing timelines and tasks
• Track and follow up on deliverables tied to key meetings or strategic initiatives.

Meeting & Event Orchestration

• Own logistics and prep for internal and external engagements.
• Prepare materials, agendas, and notes that advance outcomes, and follow through on action items with precision.

Executive Presentation Support

• Refine executive-level presentations, correspondence, and briefings with a strong eye for clarity and professionalism.

Operational Excellence

• Continuously improve processes such as travel planning, expense reporting, and procurement.
• Leverage workflow and automation tools to drive efficiency and enhance responsiveness.

Team Support & Organizational Leadership

• Act as a connector between executives and internal teams-building strong relationships and creating a seamless flow of communication.
• Represent the executive office with professionalism, integrity, and a solutions-oriented mindset.
• Daily interaction with corporate Executive Assistant team, partnering to provide backup administrative support as needed to other officers, ensuring continuity in executive support across the organization.
• Act as an ambassador at headquarters, liaising with the Chief of Staff, Administration Manager, and other organization members to maintain a supportive and well-informed environment.
• Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules.

Who You Are

• Curious: You don't just complete tasks-you understand context, ask smart questions, and identify ways to improve how work gets done.
• Tech-Savvy: You're fluent in Microsoft Office and embrace tools like SharePoint, Teams, Zoom, and AI platforms to streamline your work.
• Growth-Minded: You're ready to grow your career, and you're looking for a role that opens doors to broader opportunities.
• Polished Communicator: You present ideas clearly and professionally across all formats-whether refining a slide deck, sending executive emails, or facilitating meetings.
• Trusted & Discreet: You operate with a high level of confidentiality and sound judgment, especially when managing sensitive matters.

Required Qualifications/Experience:

• Bachelor's degree in any discipline.
• Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams).
• Experience coordinating virtual/hybrid events using tools like Zoom and Teams.
• Comfort with or interest in AI tools and workflow automation.
• Exceptional organizational, interpersonal, and multitasking skills.
• Regularly exercises tact, initiative, and sound judgment within established guidelines, supporting the executive team's objectives.
• This position may require up to 5% travel.

Preferred Qualifications/Experience:

• Project or initiative coordination experience is a strong plus.

Why us?

We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes.

We do this through our people.

You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career.

Benefits

Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more.

Thank You!

We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search!

~ The Acentra Health Talent Acquisition Team

Visit us at Acentra.com/careers/

EEO AA M/F/Vet/Disability

Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law.

Compensation

The pay for this position is listed below.

"Based on our compensation philosophy, an applicant's position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level."