Facilities & Maintenance Associate

Job purpose

Under the supervision of the Director of Facilities, the Facilities & Maintenance Associate supports the maintenance, safety, and operational efficiency of all company facilities in New Jersey. This role performs a variety of maintenance and repair tasks, ensures facilities remain in top condition, assists with facility-related projects, and manages inventory and vendor relationships.

Essential Duties and Responsibilities

• Perform routine maintenance tasks, including carpentry, painting, plumbing, and basic electrical work.
• Ensure all facilities are consistently maintained in a safe, clean, and operational condition.
• Assemble, repair, and move office furniture, fixtures, and equipment as needed.
• Conduct routine inspections of heating, electrical, and air conditioning systems, replacing filters and reporting complex maintenance needs.
• Monitor facility safety and security, identifying and reporting hazardous conditions.
• Follow safety protocols and use appropriate protective equipment.
• Assist with custodial tasks and structural pest control measures.
• Manage inventory, order supplies, and maintain purchase records within an approved budget.
• Maintain records of maintenance activities, inspections, and repairs.
• Assist with special events, setup, and logistics as required.
• Handle mail distribution across company buildings.
• Assist in managing vendor relationships, coordinating service calls, and obtaining quotes for facility repairs and upgrades.
• Support facility-related emergency response efforts, including storm preparation and damage assessment.
• Oversee minor renovation projects and coordinate with contractors as needed.
• Ensure compliance with company policies, safety regulations, and local building codes.
• Perform additional duties as assigned to support facility operations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications include:

• High School Diploma or GED required; vocational or technical training in maintenance, HVAC, electrical, or plumbing is a plus.
• 2-4 years of experience in facility maintenance, building operations, or a related field.
• Knowledge of maintenance procedures, tools, and equipment.
• Understanding of occupational hazards and safety practices.
• Strong organizational, problem-solving, and record-keeping skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and customer service skills.
• Proficiency with basic computer applications, including Microsoft Office and work order management systems.
• Experience coordinating vendors, service providers, or contractors preferred.
• Ability to lift up to 50 lbs. and work in various conditions, including standing, climbing, and bending.
• Valid NJ Driver's License with a satisfactory driving record.
• Preferred: Professional licenses or certifications (e.g., plumbing, electrical, HVAC, OSHA safety training).
• Travel between company facilities is required.

Working conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical requirements

While performing the duties of this job, the employee is regularly required to This role requires frequent standing, walking, bending, kneeling, climbing ladders, and lifting/moving objects up to 50 lbs. Frequently required to talk or hear. Reaching with hands and arms and stoop, kneel, crouch, or crawl. Work is performed both indoors and outdoors, sometimes in varying weather conditions, including extreme heat, cold, or humidity.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This position may require occasional evening, weekend, or on-call availability for emergencies or urgent repairs.

Must adhere to all safety regulations and wear appropriate protective equipment

Direct reports

No Direct Reports.