Administrative Assistant

NV5 (NASDAQ: NVEE) provides engineering and consulting services to public and private sectors, delivering solutions through five business verticals: Construction Quality Assurance, Infrastructure, Utility Services, Program Management, and Environmental. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

NV5 is seeking a full-time dependable and proactive Administrative Assistant to join our Charlotte, NC office. This full-time role supports all departments by performing a wide range of administrative tasks that help ensure the office runs smoothly and efficiently. The ideal candidate is detail-oriented, organized, and adaptable, with the ability to prioritize and complete tasks independently in a fast-paced environment.

Provide general administrative support across all office groups, including:
• Archiving, binding, cleaning, and organizing
• Typing, proofing, and editing correspondence
• Creating and updating spreadsheets
• Mailing, copying, faxing, filing, and invoicing
• Input client and project data, expense reports, and labor adjustments/timesheets into Deltek Vantagepoint
• Assist with billing processes by:
  • Coordinating with project managers
  • Compiling and organizing documentation

• Coordinate or complete various office tasks, such as:

  • Building and equipment maintenance
  • Running office errands
  • Managing conference room schedules
  • Ensuring cleanliness and organization of the office
• Print and scan small and large documents
• Manage front desk duties, including answering multi-line phones and greeting visitors
• Assist in planning and coordinating internal office events
• Liaise with vendors for event planning, project support, and equipment maintenance
• Take on special projects as needed

• Proven administrative or office support experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with Deltek Vision a plus
• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Professional and positive demeanor
• Ability to handle multiple tasks with attention to detail
• High school diploma or equivalent required; associate or bachelor's degree preferred

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NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.