Under general supervision of the department chief administrative officer (CAO), provide a full range of transactional and analytical support for various programs and units affiliated with the department, including the Center for Population Biology (CPB), the Coastal and Marine Sciences Institute (CMSI) and the Population Biology Graduate Group (PBGG). Conduct analysis, administration, planning, outreach, recruitment, retention, finance, advising and problem solving. Work collaboratively with the CAO, Department Chair, and other leadership to achieve goals.
Apply By Date: June 6, 2025 at 11:59pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor's degree in related area and/or equivalent experience/training
- Experience researching, analyzing, and interpreting data; skilled in contributing to solutions, forecasting the impact of potential actions, developing logical conclusions and recommending solutions.
- Critical thinking and applied problem-solving skills to research and analyze complex information and problems related to Instructional support, payroll/personnel, and grant administration.
- Knowledge and skill to work with personnel policies in a higher education setting or similar.
- Excellent oral communication, customer service and interpersonal skills to communicate clearly, effectively, and professionally in person, by email, by phone and via video conferencing.
- Skills, initiative and resourcefulness to understand, research, recognize and resolve general problems.
- Mathematical and auditing skills to perform calculations and to review ledgers, calculate/verify employee pay and resolve discrepancies/problems.
- Organizational skills to establish priorities and organize tasks to meet workload requirements and deadlines and to complete multiple, various tasks simultaneously with frequent interruptions, and maintain paper and electronic file systems.
Preferred Qualifications
- Experience working with academic personnel policies and procedures.
- Experience with UC Path, Cognos reports, AggieService, Banner, Aggie Enterprise or ability to learn new systems as required.
- Knowledge and skills in finances to extract data from Aggie Enterprise reports and Cognos reports in order to prepare accurate budget reports.
Key Responsibilities
- 25% - Instructional/ Curriculum Management
- 25% - Payroll/Personnel/ UCPath Transactions
- 20% - Population Biology Graduate Group
- 15% - Center for Population Biology Support
- 10% - Coastal and Marine Sciences Institute Support
- 5% - Various duties
Department Overview
The Department of Evolution and Ecology is a teaching/research unit within the College of Biological Sciences and the Center for Population Biology coordinates multidisciplinary academic activities in biological systems through ecological and evolutionary research and graduate training. The Population Biology Graduate Group houses 38students. There are over 200 personnel in EVE including faculty, Unit 18 lecturers, emeriti faculty, adjunct faculty, staff, postdocs, lecturers, GSR's, TA's, and student assistants, as well as fellowship, block grant and training grant appointees. The Center for Population Biology/PBGG has 45 faculty. The Coastal and Marine Sciences Institute is a unit with participants campus wide and at the Bodega Marine Lab.
POSITION INFORMATION
- Salary or Pay Range: $29.16 - $48.97/hour
- Salary Frequency: Bi-Weekly
- Salary Grade: 135
- UC Job Title: ADMIN OFCR 2 CX
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100%
- Shift (Work Schedule): Mon - Fri, 8am - 5pm
- Location: Davis, CA
- Union Representation: Yes - CX
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Work occasional flexible schedule and/or overtime due to events.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, remote work
May 24, 2025