Director of Payroll Operations, Accounting and Compliance (FINANCIAL ANL MGR 2)

This director provides leadership, direction and management of UCD's $3.6 billion of employee compensation including the campus, medical center and UC ANR. This position oversees the accurate distribution of all salaries and wages; is responsible for compliance with University, Federal, State, agency and collective bargaining regulations, policies and agreements; and ensures appropriate recording and reporting of allowable compensation and benefit expenses for federally funded research contracts and grants. Responsible for accurate labor ledger accounting and general ledger interface with UCPath, UC Davis Medical Center and UC ANR financial systems. Analyzes and evaluates UCPath payroll and general ledger systems and drives initiatives for correction and enhancements. Partners with UCPath on all General Ledger projects including definition, testing and implementation of all payroll and benefit general ledger changes, solutions and enhancements. Partners across the University with key stakeholders to design and enhance payroll, HR, timekeeping and financial systems. Represents the University with the California Labor Commissioner's office. Consults with Employee and Labor Relations to analyze and evaluate potential collective bargaining terms to ensure agreements are consistent with system and process capabilities.

Apply by Monday, June 2, 20205 at 11:59p PDT; screening and selection can begin any time.

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources or Business related field or an equivalent experience.
• Extensive experience and seasoned leadership abilities to direct comprehensive, high risk, and expansive Payroll and Labor units, complex employee benefit programs and qualified plans within a wide-ranging collective bargaining environment.
• Experience managing an operational team responsible for payroll services and labor financial monitoring, reporting, reconciliation and control.
• Extensive experience in interpreting and applying employment law, federal and state tax regulations reporting requirements and collective bargaining agreements related to compensation, pay components, awards and gifts.
• Experience with complex interface and data integrity issues with payroll, labor, general ledger, HRIS, time and leave reporting, employee self-serve applications, and automated feeds from internal and outside sources.
• Superior leadership, managerial, organizational, and interpersonal skills, judgment, and integrity to work effectively across the university and UC system with all levels of executive management, faculty, and staff, and with other higher education colleagues on complex compensation issues.
• Excellent problem-solving skills to identify objectives and use a high level of original thinking, creativity, and judgment in resolving issues. Excellent oral & written communication skills to prepare clear and concise correspondence and reports at a Level appropriate for the intended audience.

Preferred Qualifications

• Extensive experience and demonstrated skills with automated and web-based HRMS, Payroll, Financial and Time Reporting systems.

Key Responsibilities

• 30% - Leadership
• 40% - Operations
• 30% - Project Management

Department Overview

This department is charged with providing the highest quality payroll and financial services to the University community. This highly technical and specialized function is critical to the business continuity of the University and is achieved by facilitating the timely and accurate disbursement of approved employee compensation, satisfying compensation-related employer obligations and ensuring appropriate and accurate accounting and reporting for all University compensation costs. The department consists of two primary teams: the operations team oversees UCPath and payroll policies and procedures, internal controls, and provides help desks and FAQ functionality to support customer requirements; the general ledger and systems team oversees the UCPath, time keeping, and financial systems including the interface between systems and accurate recording and reporting of compensation and benefit costs for university and non-university stakeholders.

POSITION INFORMATION

• Full Salary or Pay Grade Range: $116,300 - $254,700
• Salary Frequency: Monthly
• Salary Grade: Grade 27
• UC Job Title: FINANCIAL ANL MGR 2
• UC Job Code: 000213
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Univ Svcs Bldg (UNIVSVCS)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Position is subject to University Conflict of Interest Code required by the Political Reform Act of 1974. Candidate selected will be required to complete financial statements for public record.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks