Administrative Assistant

Aleron
United States, California, Los Angeles
May 27, 2025
Description Acara Solutions is seeking an Administrative Assistant to work with our client, Alstom Transportation in Los Angeles, CA. Pay: $28 - $33/hour (depending on experience) Schedule: Monday - Friday 8am - 5pm (Onsite) Job Type: 12-month Contract Overview As part of the Administrative Assistant duties, the responsibility of this post is to provide an efficient and effective administration service, covering the areas of record keeping, cost control and report preparation. Key responsibilities Provide an efficient and effective administration service to the site Manager and other cross function units. Manage the business Time & Attendance management system Undertake administrative duties as specified by the Manager, including organizing and taking minutes, travel & hotel booking, lunch order and meeting room requests. Assist the needs of Operations To produce & distribute reports, KPIs and Periodic reports and update weekly KPI's, MORs To be responsible for processing Payroll, Agency timesheets, Monthly working hours and monthly invoice checks for Finance Place order for stationary, tools etc. To perform a range of administrative duties including, but not limited to; photocopying, mailing, dealing with queries, and greeting guests To be responsible for Time & Attendance, update shift reports using correct WBS Annual leave & Sickness management - ALISTA, KRONOS Actively promote & support 5S Provide support & Cover as and when required Provide support to HR department regarding employees, including medicals, new starters, personnel files Perform PO and PR creation follow up with procurement and perform GR using Baseware, Ariba Schedule team building activities, team lunch, Volunteer activities etc. EHS Safety follow up & update with our EHS leader, safety training reminder and booking for training Key person to follow the chargeback, FAC and warranty status. Job Requirements Qualifications Diploma in the field of administration or secretarial work 3-5 years of experience in administration Strong organizational skills that reflect the ability to perform and manage multiple tasks seamlessly with excellent attention to detail. Very good interpersonal skills and ability to build relationships with internal and external stakeholders. Demonstrated proactive approaches to problem solving with strong decision-making ability. Emotional maturity. Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) is required Knowledge of SAP an asset Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status. Apply