25-431.B3 - Office Services Coordinator

Essential Job Responsibilities:

• Receives, sorts and delivers incoming mail in a timely, accurate and professional manner
• Appropriately prepares, weighs and meters outgoing mail in a timely, accurate and professional manner
• Maintains good working relationship with 3rd party shipping/receiving vendors
• Assists in the maintenance of all small office equipment including, but not limited to consumable replacements and minor repairs
• Performs miscellaneous handyman requests as needed including, but not limited to, small repairs, assembly, installation or adjustments of small equipment, furniture or other general office use equipment
• Assists with the set-up of conference areas and meeting rooms in a timely and professional manner including set-up and clean-up of catered meals as needed
• Assists with set-up and/or tear-down of special internal or external events
• Assists with preparing employee office space for any incoming or departing employees
• Must be able to lift to 25 lbs. 10 to 15 times per day/shift
• Must be able walk, bend, stoop, lift, stand, reach or kneel for extended periods of time
• Adheres to the company's values - integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Adequately stocks all kitchen and workroom areas as needed on a regular basis
• Prepares and places in a timely manner all coffee and kitchen supply orders
• Stocks and organizes kitchen supplies as needed
• Ordering and monitoring inventory levels of print copy paper to ensure that print-copy rooms are consistently well-stocked.
• Serve as the point of contact for facility-related issues

Other Job Responsibilities:

• Cover the desk of other team members while they are out of the office including the reception desk.
• Conduct regular inspections to ensure office equipment and common areas are in good working order.
• Other duties as assigned by management.

Qualifications:

• Three (3) years' experience in general office services and/or mailroom operations
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities without close supervision in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Valid Driver's License and driving record free of violations for company to secure automobile insurance for the employee.
• Ability to obtain certification as Fire Warden, Basic First-Aid, CPR, and Automatic External Defibrillator (AED) administrator.
• Basic mechanical aptitude to complete small repairs jobs within an office setting (hanging pictures, assembling desks, etc.)
• Basic knowledge in the use and application of the following software: Microsoft Office (Excel, Word, PowerPoint, Outlook.

Education Requirements:

• High School Diploma or GED