Team Assistant

Are you a Team Assistant looking to join one of the top companies in the Manufacturing industry?

Are you looking to further your career and grow?

Do you have experience in administration?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work onsite with our client in Fairbanks, AK. Interested?

Here's what you'd do:

• Act as a point of contact for third parties such as property managers, office suppliers, and accounts payable.
• Monitor Worker Readiness/Utilize MyIT, Order Lifetime email, Windows account, Admin rights, Badge access, laptop, and cell phone, and image the laptop for Day 1.
• Perform Day 1 onboarding-welcome new hire, review the Onboarding guide, and review policies and guides for the Zone/Area.
• Completes ADP I-9 verification (needs to be completed within the first 3 days of hire).
• Performs IT offboarding, including IT transactions, asset reassignment (phone, laptop), Vehicle transfers, removal of building access, removal from phone list, and Org Chart.
• Enter new hire in SAP (must be completed the first week of hire/chargeable employees). Submit SAP license/roles.
• Act as Area Safety Program Lead, Drive safety, and send safety reminders to management /employees.
• Maintain a clean and organized steady stock of PPE for any new hires, replacement for audits, and the Safety Day event, and manage the Uniform Program.
• Assist with Safety questionnaires/vendor prequalifications.
• Each week, take an inventory of office supplies and the kitchen and order items as needed to keep the office well stocked.
• Set up vendors/work with vendors to have invoices appropriately submitted.
• Follow up on invoices to ensure they have been paid.
• Schedule and support Internal Meetings.
• Coordinate catering.
• Schedule training rooms, greet students, order catering, track delivery and pick-up of training equipment, and act as liaison with instructors and sales.
• Supports sales to identify and schedule customer training in contracts and respond to sales requests.
• Manage incoming customer calls (upcoming Auto Attendant - Answer Operator calls in Teams).
• Answer inquiries, direct calls to the appropriate departments, and ensure smooth communication.
• Coordinate branch events such as holiday parties, spirit week, and employee recognition events.
• Request Certificates of Insurance.

Here's what you'll get:

Pay: $28/hr.

Hours: 40 hours/week (1^st Shift).

Length: Temp (10 Months).

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED.
• Minimum of 2 years of experience in administration.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.