Heavy Industries Project Coordinator NAM

Job Description:

We are seeking a proactive individual to join our Global Heavy Industries team and contribute to the profitable growth of our Automation business. This role is essential for ensuring that all administrative processes related to state-of-the-art project management are executed on time and in full, ultimately delivering the expected profit for each project.

The successful candidate will collaborate closely with various stakeholders, including project managers, service teams, sales teams, transport teams, factory production, accounts receivable, accounts payable, and external suppliers. This position will report directly to the Director of Global Value Solutions and will focus on leveraging scale, enabling specialization, and driving effective standard work to achieve our business objectives.

Key Duties & Responsibilities

• Review all incoming orders for Welding & Cutting in Wrike
  • Make sure Shipping and Payment terms match the Customer Proposal and PO and that they are both included in the submittal along with any vendor quotes.
  • Assign Project Number
  • Determine where product will be purchased from or made.
  • Determine how many lines will be on each project and the selling price for each
  • Create Folder and the necessary Projects in Wrike
  • Change Submittal name to the correct project number and add that "Task" to each project line.
  • Set up all lines in SAP, determining Profit Center, Product Hierarchy and Harmonization codes.
  • Email pricing to set up pricing for the project for all lines
  • Create SO
  • Notify Project Management and Service Teams and Production team if applicable of new order booking and attach a copy of SO.
  • Fill out as fields in Wrike making sure the project and the tasks are applicable to the project and assigned to the correct person(s)
  • IM through Wrike a request for DP (if applicable)
  • Schedule the governance meetings including Project Management, Service, transport team, AR, AP to ensure and on time and in full, at forecasted cost, delivery of all projects
• Attach the project lines in Wrike to business reports as needed.
• Maintain the rights of users in Wrike and the Heavy Industries SharePoint sites.
• Train people as necessary on Wrike, SharePoint and SAP
• Communicate with all Internal Departments to ensure we get prompt responses and communication

• Talented proven project/task-oriented professional with overall understanding of the different in-company administrative processes
• Well-developed organizational and communicational skills to coordinate teams without a solid line reporting
• Business acumen to understand financial information as well as their company's operations and strategy.
• Strong communication, planning, problem-solving and analytical skills
• Proficiency in MS Office365 tools, Wrike and SAP

Pay Range: