Pediatrics Residency Program Coordinator (Open Rank)

Job Summary:

The Pediatrics Residency Program Coordinators provide administrative management for the Department of Pediatrics Residency Program and its residents in training. The three-year Pediatrics Residency Program is designed to prepare physicians to practice the full scope of Pediatrics with a broad exposure of educational experiences to all major acute and chronic diseases of childhood, in a variety of practice settings, including Children's Hospital Colorado, University of Colorado Hospital, Denver Health and numerous offsite educational experiences.

To achieve our mission and the position-specific activities outlined here, our Residency Program knows that we need a team of unique individuals working in an environment in which we can bring our authentic whole selves. We work collaboratively with shared purpose, and we value the array of skills and experiences each of us brings to the team.

This position will be a hybrid working arrangement. Work will be done both on-site and from home/off-site settings.

Key Responsibilities:

• Data collection and management in a variety of platforms, including support accreditation, recruitment, licensing, scheduling, evaluation, and alumni tracking.
• Coordinate resident education experiences such as non-clinical rotations, pathways/tracks, and electives.
• Administrative Support for Program Director, Associate Program Directors, Chief Residents, and resident-led committees.
• Coordinate In-Training Exam scheduling, intern introductory primary care physician (PCP) appointments, and intern introductory Mental Health appointments.
• Coordinate and provide administrative support for DEI-focused initiatives
• Event planning and management.
• Coordinate financial processes and tracking, such as travel reimbursements, educational funds, and paying invoices.
• Coordinate all aspects of the Program's annual recruitment process.
• Coordinate all onboarding processes and a multi-day orientation for incoming interns.

Work Location:

Hybrid - This role is eligible for a hybrid schedule with a minimum of two days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Pediatrics Medical Education Program values the experiences, insights, and contributions of each individual and, therefore, what we can accomplish together. As part of a dynamic program with new and exciting initiatives, we work to maintain a dynamic environment and career experience for everyone on the team.

Our three Pediatric Residency Program Coordinators work as a unit, which allows for a collaborative approach to program management, cross-training, and opportunities for growth and advancement for those who join the group with less experience. Our goal is to ensure that at least two members of the team have the knowledge and skills to fulfill every job responsibility, which allows for someone with less experience to grow their knowledge and skills and eventually move to the next level in the tiered structure. As such, we welcome applicants with varying degrees of training and experience.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor's degree from an accredited college or university.

Intermediate Level:

• A bachelor's degree from an accredited college or university.
• One (1) year of professional-level experience.

Senior Level:

• A bachelor's degree from an accredited college or university.
• Two (2) years of successfully coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year).

Substitution (All Levels): A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Conditions of Employment:

• Must successfully pass a drug test through Children's Hospital Colorado.
• Must be willing and able to pass a national criminal background check.

*Some positions may require testing if access to the Children's Hospital or their systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting

Preferred Qualifications:

Entry Level:

• Experience collecting, analyzing, aggregating, and managing data and related reports.
• Experience setting up and coordinating conferences, events, and meetings.

Intermediate Level:

• Experience collecting, analyzing, aggregating, and managing data and related reports.
• Experience setting up and coordinating conferences, events, and meetings.
• Experience in administrative support and/or office management in an academic healthcare setting.
• Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc.
• Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations.

Senior Level:

• Experience collecting, analyzing, aggregating, and managing data and related reports.
• Experience setting up and coordinating conferences, events, and meetings.
• Experience in administrative support and/or office management in an academic healthcare setting.
• Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc.
• Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations.
• Three years of successfully coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year).
• TAGME certification.
• Leadership role(s) that contribute to the development or implementation of best practices in GME.

Knowledge, Skills, and Abilities:

• Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles.
• Assess, plan, and organize Residency needs and activities, establish work priorities, and provide follow-through to ensure successful completion of activities, both individually and in collaboration with others.
• Take the initiative and perform a variety of complex assignments with considerable independent judgment and motivation.
• Effectively use computer programs essential to the Residency, including the Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (Amion), and MedHub. Software used will continue to change, so adaptability to new software and tools is essential.
• Use independent judgment and discretion, decide on processes and procedures to be implemented, set priorities, be aware of and maintain relevant standards, and resolve problems.
• Accurately apply regulatory requirements at the program level.
• Communicate effectively with administrative personnel, physicians and other program personnel, trainees, prospective trainees, administrative staff, and other constituents in written and verbal communications and oral presentations. Use effective interpersonal skills to collaboratively work with residents and others in a fast-paced, high-volume environment.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Josh Rosenfeld, josh.rosenfeld@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by June 22, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting hiring range for this position has been established as:

• Entry Level: $45,017 to $57,262
• Intermediate Level: $48,989 to $62,314
• Senior Level: $52,961 to $67,367

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.