Office Assistant

At Collins, we are committed to building a better world. As a family-owned company founded in 1855, this begins with our commitment to land and resource stewardship on our 370 thousand acres of Forest Stewardship Council (FSC) certified forest lands. With operations in California, Oregon, and Pennsylvania, we manufacture softwood and hardwood lumber, particleboard, and hardboard siding.

Position Summary:

The Office Assistant will provide essential administrative and clerical support for the corporate office.

Duties/Responsibilities:

• Complete a broad variety of administrative tasks to ensure smooth operations, including answering phone calls, scanning/filing documents, and managing office supplies.
• Maintain the kitchen/breakroom and mailroom areas.
• Serve as primary liaison with property management company for the corporate office. Alert employees of any updates or changes.
• Provide office setup for new corporate employees.
• Complete expense reimbursement reports.
• Coordinate in-office meals, events, and restaurant reservations.
• Arrange and coordinate travel itineraries, including air charters.
• Assist with the administration of The Collins Companies Foundation and the Collins Medical Trust.
• Update the Collins website.
• Handle incoming and outgoing mail and deliveries.
• Produce drafts of announcements, press releases, documents, reports, and presentations.
• Prepare slides for Board meetings.
• Other duties as assigned.
• On-site attendance is essential to effectively perform the listed duties and responsibilities.

Required Skills and Abilities:

• Excellent organizational, verbal, and written skills.
• Ability to multi-task and work independently in the absence of supervision.
• Recognize and maintain confidentiality of work materials as appropriate.
• Keep consistent and regular office hours.

Education and Experience:

• Demonstrated experience supporting an office.
• Experience with Microsoft 365, including Word, Excel, Teams, and Outlook.
• Prior experience in an office setting or administrative experience required.

$20.00-$25.00 per hour, DOE