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Executive Assistant II (71875)

Professional Management Enterprises
United States, Utah, Salt Lake City
Jun 12, 2025
Job Summary- Performs complex work of an administrative nature supporting a team of Executives, including record keeping. Adheres to the company's/department's confidentiality and HIPAA compliance programs. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department. Essential Functions: Composes and type routine memos and correspondence. Copies, faxes and routes information as requested. Establishes and maintains official documents and records in appropriate files. Provide excellent organizational and time management skills; must adhere to and meet all deadlines. Responds independently to a broad range of inquiries. Keeps Supervisor's calendar up to date. Makes necessary arrangements to ensure details for meetings are completed. Takes shorthand and speed writing efficiently. Participates in outside research, as necessary, for some projects. Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for Executive's review and distribution. Proofreads and edits materials. Provides confidential administrative and clerical support to Executive. Receives, opens, sorts, reads and prioritizes Executive's mail. Schedule appointments, meetings, conferences, luncheons, hotel reservations and travel plans. Serves as a receptionist for Executive, receiving and screening visitors and telephone calls. Serves as recording secretary for committees(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes. Strong call-screening capabilities in dealing with salespeople and non-essential calls. Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft. Knowledge/Skills/Abilities: Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm General knowledge of industry related issues particularly Medical Managed care/Medicaid program Ability to deal with all levels of staff; must be professional and diplomatic Excellent interpersonal, verbal and written communication skills Ability to abide by policies ?Ability to maintain attendance to support required quality and quantity of work Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA) Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers Required Education: Associate's Degree of equivalent experience Required Experience: 2+ years Executive Assistant experience Additional needs want someone who is a go-getter, experience managing multiple executives. Excellent ability to proactively manage calendars, meeting organization, agenda preparation, slide prep, notes/action items, and support administrative needs.