Corrections Records Specialist - SCI Phoenix

The State Correctional Institution at Phoenix, under the Department of Corrections, is excited to announce an opening for a dedicated and enthusiastic Corrections Records Specialist to become a vital part of our team. This role is essential in managing and maintaining accurate inmate records, ensuring compliance with legal standards, and supporting the overall operations of the institution. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. As a Corrections Records Specialist, you will play a crucial role in safeguarding sensitive information, facilitating communication between departments, and contributing to the rehabilitation efforts of our inmates. If you are passionate about making a difference and are ready to take on this rewarding challenge, we encourage you to apply and join us in our mission to promote safety and justice within the community.

As a Corrections Records Specialist, your primary responsibility will be to work within the Records Office, where you will ensure the accuracy and currency of the DC-15 master files. This involves a thorough analysis of court documents to create or amend sentence structures and calculations, as well as reviewing designated time periods for commitment credit to verify their legality and applicability. You will also be tasked with updating sentence calculations in response to modifications made by the court or the Pennsylvania Probation and Parole Board, while maintaining and reviewing inmate criminal histories. Additionally, conducting individual interviews with inmates for various purposes and liaising with different criminal justice agencies regarding inmate matters will be essential components of your role. Furthermore, the Corrections Records Specialist will meticulously examine inmate cases within their caseload prior to release, ensuring that all legal requirements are met and that the release occurs in a timely manner. This position also includes the registration and fingerprinting of sex offenders in compliance with Megan's Law, as well as the fingerprinting of parole violators. The ideal candidate for this role will demonstrate advanced typing abilities, exceptional attention to detail, strong communication skills, and the capacity to manage multiple tasks effectively under pressure while adhering to deadlines. If you possess the necessary experience and are interested in a fulfilling career that allows you to utilize your skills while receiving a competitive salary and benefits, the Department of Corrections is eager to hear from you.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 9:00 AM to 5:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Records Specialist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of clerical or correctional custodial experience including one year in a correctional facility; or
• An equivalent combination of experience and training, which includes one year of clerical or correctional custodial experience in a correctional facility.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.