Administrative Coordinator

The Department of Molecular Physiology and Biological Physics seeks a part-time Administrative Coordinator.

Administrative Coordinators typically support a composite of several operational functions including fiscal administration, procurement, human resources, academic support, student services, communications, grants administration, and other administrative functions. They are able to independently understand and interpret policy and use judgment to perform their duties.

Key Responsibilities:
Seminar & Event Support:
* Set up seminar rooms at the 560 Building and/or Pinn Hall (based on primary site)
* Manage Zoom sessions and AV setup for seminars
* Coordinate food orders for seminars and journal clubs (in collaboration with Kim when Pinn is the secondary site)
Administrative & Financial Tasks:
* Prepare and submit travel reimbursements (via Workday)
* Process supplier invoices and attach packing slips (Procurement training required)
* Approve procurement carts for non-self-approvers
* Perform account reconciliation as preparer
Procurement & Supplies:
* Order office, lab, and water supplies via Marketplace
* Manage T&E card purchases (conference registration, airfare, FedEx, etc.)
Facilities & Access Management:
* Book conference rooms and manage QR codes via LibCal
* Submit work orders to Facilities Management (including nameplates and keys)
* Manage Snyder keys and ID badge access for the department and center

MINIMUM REQUIREMENTS

• Education: High School Diploma

• Experience: At least one year of experience

To Apply:

External applicants please apply here.

Internal applicants must apply through your Workday Home page, search "Find Jobs," and search for "R0074120."

Complete an application online with the following documents:

• CV/Resume

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Eric Allen, Academic Recruiter, at uth9qh@virginia.edu.

For more information on benefits, please visit hr.virginia.edu/benefits.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.