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Human Resources Specialist

University of Georgia
retirement plan
United States, Georgia, Athens
Jul 03, 2025
Posting Details
Posting Details


Posting Number S13821P
Working Title Human Resources Specialist
Department SOM-Operations
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
The University of Georgia is establishing a new independent School of Medicine in Athens, building on the success of the Augusta University / University of Georgia Medical Partnership, which has been educating physicians in Athens since 2010.
The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 40th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.

As a top 20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens.
The School of Medicine is located on UGA's Health Sciences Campus in Athens, home to UGA's College of Public Health and the current AU/ UGA Medical Partnership. In its inaugural year, the UGA School of Medicine plans to enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.
The University of Georgia School of Medicine is seeking accreditation and has been formally recognized with "candidate status" by the Liaison Committee on Medical Education ( LCME), beginning a multi-year accreditation process.
College/Unit/Department website https://medicine.uga.edu/
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday-Friday, 8:00 a.m.-5:00 p.m.
Flexibility may be needed at times.
Advertised Salary Commensurate with experience
Posting Date 07/03/2025
Open until filled Yes
Closing Date
Proposed Starting Date 09/01/2025
Special Instructions to Applicants
The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title HR/EEO/OD Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications

  • At least 3 years of proven experience in Human Resources
  • At least 2 years of experience in the areas of talent acquisition, recruitment or position management

Position Summary
The Human Resources Specialist is a vital member of the University of Georgia's School of Medicine Human Resources team, supporting key talent acquisition and workforce management functions. This role is responsible for overseeing position management, recruitment, onboarding, offboarding, and ensuring compliance with institutional and regulatory standards. The Human Resources Specialist plays a critical role in aligning talent management initiatives with the School of Medicine's strategic goals. This position reports directly to the Director of Human Resources for the School of Medicine.
Knowledge, Skills, Abilities and/or Competencies

  • Excellent verbal and written communication skills
  • Strong organizational skills and attention to detail
  • Excellent problem-solving skills
  • Ability to work efficiently in a time-driven environment
  • Working knowledge of applicant tracking systems (ATS)
  • Ability to exercise sound judgment and maintain confidentiality
  • Familiarity with MS Office suite
  • Ability to work independently as well as in a team environment
  • Understanding of federal and state employment laws

Physical Demands

  • Standard office environment with the majority of work at a desk/computer.
  • Driving to perform job-related tasks.

Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities
Position Management and Recruitment

  • Collaborate with hiring authorities to develop accurate and comprehensive position descriptions and ensure that positions align with organizational and compensation structures.
  • Develop and monitor performance of job postings and implement recruiting strategies to attract qualified applicants by utilizing internal platforms, external job boards, social media, and professional networks.
  • Manage recruitment processes:

    • Ensure hiring authorities and search committees comply with recruitment policies and procedures.
    • Coordinate and provide logistical support for onsite interviews, including scheduling, room setup, and candidate accommodations.
    • Conduct reference checks and distribute reference reports to hiring authorities.
    • Partner with hiring authorities to determine start date and salary.
    • Draft offer letters and route for signatures.
    • Process hiring proposals for approval and communicate background investigation instructions to candidates.



  • Submit all required transactions through University of Georgia's position management and applicant tracking system related to position, posting and hiring proposal actions.
  • Track employment actions and payroll actions to verify completion.
  • Process required paperwork for volunteer/affiliate employees.
  • Maintain documentation and records in accordance with appropriate retention policies and legal requirements.

Percentage of time 70


Duties/Responsibilities
HR Operations & Compliance

  • Manage or assist with HR-related projects, data, and report requests.
  • Participate in development of HR office goals, objectives, and systems.
  • Advise, interpret and explain human resources policies, procedures, laws, standards, or regulations to School of Medicine employees.
  • Assist with monitoring and processing position and pay updates for all employees and the necessary paperwork/transactions.

Percentage of time 15


Duties/Responsibilities
Employee Lifecycle Management
Onboarding

  • Conduct orientation meeting to ensure new hire completion of onboarding forms, benefits enrollment and appropriate systems credentials, including I-9 employment eligibility verification.


Engagement

  • Schedule regular touchpoint meetings to support employee retention.
  • Document and track key takeaways and action items.
  • Track trends and share feedback with leadership.

Offboarding

  • Submit and track employment termination actions.
  • Schedule and conduct exit interviews and complete employee offboarding checklist.
  • Analyze exit interview feedback for trends or concerns.
  • Recommend improvements to retention or onboarding processes.

Percentage of time 10


Duties/Responsibilities
Professional Development

  • Attend training sessions, webinars, and professional development opportunities to stay informed on Human Resource best practices, institutional policies, systems, state and federal laws.
  • Other duties as assigned

Percentage of time 5
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