Executive Assistant

About The Community Builders

The Community Builders, Inc. (TCB) is a national leading mission-driven real estate developer, manager, and owner. Our mission is to build and sustain strong communities where all people can thrive. We realize our mission by developing and managing quality homes for families and seniors of all incomes, while also developing commercial amenities that strengthen their neighborhoods. Since 1964, TCB has delivered over 33,000 homes and over 1,000,000sf of commercial space. With regional offices in Boston, Chicago, Columbus, New York, and Washington, DC., TCB also manages more than 14,000 apartments. Simultaneously, our Community Life team serves our residents and neighborhoods, focusing on education, youth development, asset building, workforce development, civic engagement, and health.

Why work at TCB?

in a team environment on tangible projects that make a profound difference in the lives of of those living in the Mid-Atlantic region (Virginia, Washington, D.C, Maryland and Pennsylvania). and their communities. Are you a problem solver, detail-oriented, and good with numbers? Can you multi-task and meet deadlines on a weekly basis? Do you want to be part of team focused on making a real difference? Then join our talented, diverse, and driven colleagues across disciplines in development, finance, design, property management, and resident services to improve communities and provide affordable homes for people of all incomes.

Project Assistance

Under the supervision of the Director of Development the Executive Assistant supports the Mid-Atlantic development team with the day-to-day progression of real estate projects, including: due diligence; securing and closing on financing; managing invoicing, construction loan draws, equity installments, and compliance reporting; and collaborating with colleagues in property and asset management and accounting.

Administrative Assistance

The Executive Assistant also helps support the team, including meeting and event coordination, and travel arrangements. The position also entails moderate office administrative work, including managing mail, supplies, and operations.

Essential Functions:

In collaboration with project development and accounting teams:

• Perform central components of construction loan draws and capital contribution requests.
• Manage invoicing and vendor payment.
• Support project managers on creation of project proposals and funding applications.
• Help manage requests, payments, and relationships with third parties, includes insurance, title searches, appraisals, surveys, capital needs assessments and more to support development projects.

In collaboration with Midwest Development leadership:

• Schedule meetings and help manage Outlook calendars
• Help create and prepare materials for meetings and presentations.
• Manage travel arrangements.
• Online document filing and organization.
• Occasional event planning, coordination, and management.
• Moderate office management - mail, supplies, and other office management activities.

Knowledge, Skills, and Abilities:

• Well-versed in the use of Excel, Outlook, and other Microsoft Office applications.
• Strong communication skills, both written and oral.
• Well-organized with attention to detail.
• Comfortable working with numbers.
• Capable of working both independently and as part of a team.
• Performs effectively under tight deadlines.
• Positive outlook, self-motivated, initiative, and "figure it out" mindset.
• Interest and knowledge in affordable housing and community development is a plus.

Education and Experience:

• 2 years minimum relevant experience.
• Direct experience in real estate finance, construction, and/or development is a plus.
• Experience working with large sets of numbers and spreadsheets.
• Experience providing administrative support to executive management.