Willow Administrative Assistant - ASRC Talent Solutions

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Inupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

The Willow Administrative Assistant will report to the Willow Project Integration Manager and will support the full Willow Leadership team, including Project Delivery, Subsurface, Drilling and Operations. This role will perform a variety of office and functional support duties including but not limited to meeting scheduling, daily and weekly reporting, onboarding support, maintaining files, records, and documents in electronic or paper form and general administrative duties. This position will support an integrated leadership group that prioritizes excellence, organizational skills, attention to detail and a culture of fun in a very fast-paced working environment.

• Manage office supplies, office moves, prepare travel and expense reports, and distribute mail.
• Manage logoed swag inventory, storage and distribution.
• Organize and maintain electronic files for the Willow Leadership Team.
• Develop library of visuals for the Willow project team to include videos and photos of project progress.
• Prepare and maintain "on-boarding" materials for incoming employees including office procedures, ergonomic evaluation, desk and office equipment, arranging initial safety training, badging, and other support as appropriate.
• Coordinate and schedule a variety of meetings; manage WLT calendars as needed.
• Arrange and book travel for WLT members.
• Complete monthly expense reports for WLT members.
• Coordination, logistics and hospitality for all executive-level meetings, off-sites and team building activities.
• General floor admin duties such as securing calendars, managing facility work order requests.
• Coordinate community service events such as United Way, Day of Caring event, and other company functions for supported groups.
• Assisting with roll out and execution of the Willow Communication Plan.
• Initiating and organizing project social engagements and events.
• Prepare internal communications on behalf WLT members.
• Provide back-up coverage on an as-needed basis for other administrative assistants.
• Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right.
• Builds effective solutions based on available information and makes timely decisions that are safe and ethical.
• Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals.
• Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results.
• Drives thoughtful and pragmatic change, encourages innovative thinking and continuous improvement, and models adaptability through resourcefulness, flexibility, and positivity.
• Other projects and/or ad hoc requests as they arise.

• 2+ years of administrative / Communication work experience or equivalent support role
• Intermediate proficiency in Word, Excel, Outlook and PowerPoint
• Strong communication skills - both written and oral

PREFERRED QUALIFICATIONS

• Basic knowledge of SAP

ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families.

What We Offer:

Medical Insurance: We offer comprehensive medical plans through Federal Employee Health Benefits Plan (FEHB).

Dental and Vision Insurance: We offer two comprehensive dental plans

401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.

Employee Assistance Program (EAP): All employees and their household have access to our EAP program.

Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.

Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy.

We're proud to be named the Winner of the Best Place to Work by Alaska Business Magazine in 2023 & 2024. Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution. Employing over 2,500 employees across our subsidiaries, ASRC Energy is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors. Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our "ASPIRE" values, which stand for:

Absolute Integrity: We do the right thing because it's the right thing to do

Safety: Safety is our foundation - we bring it everywhere we go

People First: We take care of our people, and our people will take care of the business.

Inupiat Heritage: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.

Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

Our employees are our most important resource, so we seek collaboration across the organization, and value everyone's contribution. Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose? If so, keep reading. Start your career with ASRC Energy and ASPIRE with us.

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have their own accommodations and policies that will be reviewed upon on-site orientation.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.

A pre-hire post offer, Functional Capacity Evaluation (FCE) will be conducted to determine an employee's ability to safely perform to the job standard. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you need any assistance or reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at (907) 334-1688.

A candidate must be able to meet the following non-exclusive requirements:

Meet the ASRC Energy Driving Records and Motor Vehicle Use Policy.

Take and pass a pre-employment drug test which may include both UA and hair testing.

Meet the physical requirements of this position including working in a remote location under arctic conditions.

Required to take and pass a Fit-For-Duty Exam

Required to complete and successfully pass a background check.

Must be able to obtain and maintain an access badge for the work location.

The availability of this position is contingent upon the Company's continued operational needs once training is completed.

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information on equal opportunity please visit -

* Workplace Discrimination is Illegal

* Pay Transparency Nondiscrimination Provision

If you need any assistance or a reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at (907) 334-1688.

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.