Office Manager

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Office Manager.

Reporting to the Regional Director of Administration, the Office Manager is responsible for managing day-to-day operations of the office, including overall direction of legal administration support staff, ensuring facilities and office services functions and expectations are met, managing the office budgeting process, coordinating and managing office events, and providing lawyers, clients, and other professional staff with highly skilled, exceptional client-service. The ideal candidate must be a self-motivated, high-energy, and results-oriented individual who can establish trust and credibility quickly and be an effective team player.

This position will reside in our Orange County office and adheres to a hybrid in-office/remote working schedule as business needs allow.

Key Responsibilities include:

• Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; builds effective team; delegates at appropriate level.

• Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments.

• Direct supervision of employees that could include office administrative support manager/supervisor, facilities and other support staff.

• Liaises with building management and third-party vendors, contractors, and external support teams.

• Provides strategic support to the partners.

• Participates in office management committee meetings and/or partner meetings prepares agendas, attends and participates in meetings, monitors follow-up action items at the discretion of and in cooperation with the local Office Managing Partner.

• Provides staff support and leadership for business planning and analysis.

• Ensures staffing allocations are consistent with firm and office guidelines.

• Informs Chief Administrative Officer, as well as Regional Director of Administration - US, of developments affecting the office operations.

• Establishes and adheres to annual budget, monitors expenditures, and communicates reasons for variance to the Chief Administrative Officer, develops solutions to budget variances as appropriate.

• Reviews and approves certain expense forms; approves all accounts payable for local operations budget.

• Performs regular expense reduction analysis; develops programs for reducing expenses when possible.

• Conducts monthly one-on-one meetings with all direct reports to provide guidance, support professional development, and ensure alignment on goals and performance.

• Conducts performance and salary reviews for assigned staff; recommends compensation adjustments.

• Prepares and communicates the office Business Continuity Plan.

• Establishes maintenance standards and practices; supervises management of physical facilities.

• Coordinates office aesthetics and general appearance.

• Establishes and ensures security and safety standards/procedures are met.

• Oversees office space needs for all office personnel and visiting lawyers.

• Communicates regularly with office and Firm management.

• Ensures compliance with firm policies and procedures, including interpretation, communication, administration, and implementation.

• Provides support to all firm lawyers requiring remote office services.

• Leads the planning and execution of office social events, providing strategic direction and oversight to ensure successful events.

• Performs other duties as assigned.

Supervisory Responsibilities:

• The incumbent of this job has supervisory responsibilities for employees that could include office administrative support manager/supervisor, facilities and other support staff. He/she is also responsible for the overall direction, coordination, and evaluation of these units.

Experience and Qualifications:

• Bachelor's degree (B. A.) from four-year college or university.

• A minimum of seven (7) years of progressively responsible business experience, with supervisory experience preferred.

• Experience in a law firm or other professional services environment strongly preferred.

To perform the job successfully, an individual must demonstrate the following knowledge skills and abilities:

• Demonstrated success in a mid-size professional services organization.

• Demonstrated leadership skills; ability to develop, motivate and lead people.

• Excellent communication, verbal, written, interpersonal, and organizational skills.

• Ability to interact well with all levels of management and staff.

• Ability to develop an effective team-oriented environment.

• Ability to deal effectively with differing opinions and diverse personalities.

• Strong attention to detail.

• Sound judgment and discretion.

• Strong analytical and problem-solving skills.

• Knowledge of financial analysis and budgeting.

• Familiarity with office Information Technology.

• Recognition and support of the Firm's service-oriented goals and priorities.

• Results oriented with the ability to effectively prioritize and balance competing demands.

• Projects a strong executive presence and a positive professional image.

• Demonstrates an enthusiastic, high energy, "can-do" attitude.

• Self-starter.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."

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For position in Orange County the salary range for this job posting is: $119,200 - $190,675

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.