Office Support Administrator II

• Ensures cleanliness of all office areas (outside of janitorial services).
• Orders, check ins, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
• General typing, copying, printing, binding.
• Scans and sends documents to clients, sub-consultants, and other Garver offices.
• Scans documents to electronic files.
• Basic data entry in information systems and databases.
• Assists with fleet vehicle tag renewals.
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
• Assists with travel arrangements.
• Coordinates meetings and lunch and learns (meals, venue, AV, etc.).
• Assists with agendas and meeting minutes, and attend meetings as needed.
• Codes, routes, tracks, and records office related invoices/expenses.
• Prepares expense reports.
• Maintains calendars for staff, conference rooms, vehicles, etc.
• Generates simple documents such as letters, memos, spreadsheets, and presentations.
• Generates weekly Office newsletter.
• Provides dedicated administrative support to the ROA, including agenda generation for leadership meetings, coordinating office planning efforts, project management and coordination, and other administrative tasks.
• Drives and champions Garver culture initiatives/Garver Ambassador.
• Other duties as assigned.

• Basic IT experience.

• Standard office equipment
• Microsoft Office
• Word processing, spreadsheets, presentations, and document creation
• Asana (preferred)
• Mailchimp (preferred)

• Project Management
• Change Management
• Organizational and prioritization skills
• Communication and teamwork
• Data entry/keyboarding
• Customer service

• Have exceptional attention to detail and follow through
• Capability to become trainer within the office support track
• Operate standard office equipment (printing, scanning, faxing, copying, etc.)
• Problem-solve and assist team(s) as needed

• Ability to sit for long periods of time.
• Lifting or carrying up to 30 pounds.
• Pushing or pulling.
• Keyboarding.
• Driving.
• Stooping, crouching, or kneeling.
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
• Visual acuity to read printed materials and screens.