New

Business Operations Coordinator

The Rector & Visitors of the University of Virginia
$57,000 - $65,000
parental leave, paid holidays
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
Aug 05, 2025
About Us. The Biocomplexity Institute (BI) integrates scientific research - from genetic sequencing to policy analysis - to tackle the complex task of understanding massively interacting systems and predict solutions to issues impacting human health, well-being, and habitat. We collaborate across many disciplines to discover connections between health, information networks, security, and infrastructure. The foundation of our methodology lies in information biology - the synthesis of mathematics, computation, informatics, and biology. We approach complex problem solving by assembling teams of experts in a variety of fields to work together to create solutions that challenge the very fields in which the teams operate. To learn more visit: https://biocomplexity.virginia.edu The Role. We are seeking an exceptionally organized professional with keen attention to detail to join our team. Reporting to the Associate Director for Finance and Business Operations, the Business Operations Coordinator will support a a variety of administrative needs of the Institute, including overseeing faculty and staff affairs, maintaining operations, and supporting senior leadership. Key Responsibilities: The Business Operations Coordinator will be responsible for: Administrative Support Providing administrative coordination to support Institute operations and special projects as assigned. Maintain and update Institute website and social media channels in coordination with other administrative support staff. Advise senior leadership on administrative matters, operational problems, and opportunities for improvement. Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions. Liaise with external partners (UVA HR, ITS, Provost, etc.) as directed. Faculty & Staff Affairs Transactions Manage faculty appointments, faculty affairs correspondence, and faculty action tracking in collaboration with the Provost Office and UVAHR. Draft appointment and reappointment letters using approved templates and route letters through DocuSign for signature. Interpret and apply university policies related to faculty, staff, professional research staff, and students in coordination with assigned HR Business Partner Maintain and update trackers and internal records related to employee life cycle functions (e.g. onboarding, offboarding, recruitment, etc.) Serve as institute representative at faculty affairs meetings and participate in collaborative initiatives as needed. In addition to the above job responsibilities, other duties may be assigned. Requirements: Education: Bachelor's degree Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree. Preferred Qualifications: Proficiency in Workday, Smartsheet, and Microsoft Office tools, including Excel, Outlook, OneDrive, SharePoint, and Teams. Attention to details and accuracy in document preparation and data entry. Experience working in a fast-paced environment. Strong problem-solving skills with a proactive approach to tasks and challenges Demonstrated success in providing high-quality support and building positive relationships across departments and roles. Experience working in higher education, government, research institutions, or other closely related organizations. Experience in Human Resources (recruitment, onboarding, training, etc.) The anticipated hiring range for this role is $57,000 - $65,000 dependent upon qualifications and experience. How to Apply. Applicants must complete an application online with the following documents: Cover letter conveying your reason for applying Current Resume/CV Please apply through the University job board,Careers at UVA, and search for R0074764. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'. Applications will be reviewed on a rolling basis and the position will remain open until filled. This is an Exempt-level benefited position. Benefits. Time Off:In addition to 11-15 paid holidays depending on the calendar year, the flexible University Leave program offers employees 22-30 days per year depending on years of service. UVA employees also receive the additional benefit of 16 hours of paid leave per year for public service to contribute to the community. Parental Leave & Care:The Paid Parental Leave policy offers eight weeks of paid leave to employees who have been employed by UVA for 12 consecutive months. UVA also offers access to a backup care program for child and eldercare. Pay:UVA provides market-based compensation that recognizes competitive starting pay, merit increases, promotional opportunities, rewards, and recognition. Recognition:Our culture encourages care and recognition for one another. We aim to measure, improve, reward, and celebrate individuals and team performance. Health:Our health plan options are designed to support a healthy lifestyle for you and your family. Multiple choices allow you to assess your medical needs and choose the best plan while achieving a balance of low premiums and maximum flexibility for health, vision, and dental. Wellness:UVA cares about your good health. Our programs encompass tools to help you emotionally, physically, and financially. Career Development: Our culture of lifelong learning promotes an education benefits program that provides tuition toward your next degree, academic certificate program, or relevant professional development expenses. We will support you in your current role and foster development throughout your lifelong career. Retirement: Choose from excellent options as we partner to invest in your future. VRS offers a defined benefit + defined contribution plan, with UVA matching up to 3.5% for the Hybrid plan. Or choose ORP, a defined contribution plan based on tax-deferred accumulations. You contribute 5%, UVA contributes 8.9% This position is a restricted position and is dependent upon project need, availability of funding, and performance. For questions about application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu The University will perform background checks on all new hires prior to employment. MINIMUM REQUIREMENTS Education: Bachelor's degree Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree. Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.