Business Specialist (Campus Engagement)

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Aug 06, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Specialist (Campus Engagement)
Job Category	URA-AFT Administrative
Department	SA-Finance and Administration Central Business Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Specialist (Campus Engagement) for the SA-Finance and Administration Central Business Office. Among the key duties of the position are the following: Oversees key fiscal and business administrative functions for Campus Engagement portfolio within Student Affairs, including purchasing, invoice processing, general accounting, payroll, and financial reporting. Maintains underlying financial data and overseeing financial reporting for assigned departments, which includes financial analysis, monitoring budget compliance and tracking of expenditures, monitoring the expenses of approved grant awards and preparing reports based on established timelines and any ad-hoc reports, as needed. Works with each of the area Directors to develop their annual budgets and reconciles their professional salaries budgets. Ensures quarterly forecasts are updated and provides variance analysis on financial activity. Handles the annual close process for the areas that they oversee. Makes recommendations on improving the financial and business processes in an effort to improve operations and create efficiencies whenever possible. Oversees the procure-to-pay process for the departments and reviews expenditures to determine funding availability and appropriate programmatic support of the department's strategic mission and objectives. Ensure that purchases are submitted using the appropriate forms, charges the correct budgets, includes appropriate documentation, and follows the established guidelines and procedures and policies developed by University Procurement. Handles final HCM approval of class 5 employees as well as final review of time and labor for Class 4s & 5s within the departments that use Hourly Payroll to ensure the payroll is accurate and that there are no data entry errors. Prepares monthly payroll reconciliations for departments using Hourly Payroll to ensure transactions have been properly recorded. Serves as the approver for Commitment Accounting for the departments they oversee, ensuring charging instructions are accurate. Works with staff to assist with payroll and hiring issues for part-time employees and serves as Budget Approver in the ROCs System for the areas they oversee. Supports and manages the usage and access for Tix.com, a ticketing site used by the Division of Student Affairs. Works with staff in obtaining access, provides training, develops, maintains and executes policies and procedures related to the purchase of tickets. Oversees the transfer of funds to the appropriate accounts and reviews the reconciliation process. Serves as back-up for the Accounting Assistant in making sure daily cash transmittals are properly prepared and deposited according to university policies. Oversees various central functions, such as space management, and funding and expenses for Central special events, as needed. Participates in various University and Division-wide initiatives related to financial management and accounting. Works under general supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in accounting, finance, business administration, or related field, and two (2) years of relevant experience in a financial/accounting function; or an equivalent combination of education and/or experience that demonstrates a comprehensive knowledge and understanding of the required duties of the position.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills, and computer literacy. Demonstrated ability in budgeting and financial reporting. Thorough knowledge of financial statement preparation. Comprehensive knowledge of accounting, budget, and audit principles. Ability to anticipate, identify and resolve complex business or financial challenges. Strong abilities in written communication to prepare clear and concise correspondence, reports and procedural documents at a level appropriate for the internal audience. Demonstrated competence in accounting and business practices to advise department professionals and make fiscally responsible decisions and recommendations. Ability to multitask and prioritize assignments and projects.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	The work environment is busy with activity of students, faculty and staff. Ability to manage competing priorities and deadlines while attending to regular inquiries and problem resolution in a hectic work environment as variable challenges present demands on a daily basis. Ability to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.
Special Conditions

Posting Details

Posting Number	25ST1638
Posting Open Date	08/06/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement