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Purchasing Clerk

Pro-Active Engineering
life insurance, sick time, retirement plan
United States, Wisconsin, Sun Prairie
350 Business Park Drive (Show on map)
Sep 11, 2025
The Purchasing Clerk is responsible for providing administrative and clerical support to the purchasing department. This role involves maintaining accurate purchasing records, reporting, processing purchase orders, communicating with vendors and internal departments, and ensuring timely delivery of materials and supplies.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • Prepare and process purchase orders for materials, supplies, and services.
  • Review requisitions for accuracy and completeness.
  • Maintain vendor and supplier information in the database.
  • Track and follow up on orders to ensure timely delivery.
  • Communicate with suppliers to obtain pricing, availability, and delivery schedules.
  • Maintain purchasing records and documentation in accordance with company policies.
  • Resolve any issues or discrepancies related to orders, deliveries, or invoices.
  • Assist in evaluating supplier performance.
  • Support the Purchasing Manager in sourcing alternative suppliers or products.
  • Perform general clerical duties such as data entry, filing, and document management.



Competencies


  • Attention to Detail
  • Organization and Time Management
  • Communication Skills
  • Teamwork and Collaboration
  • Initiative and Follow-Through
  • Problem Solving



Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment & Schedule
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually low to moderate.


  • Office environment with standard working hours.
  • May require occasional overtime during peak periods.



Physical Demands
While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, use fine hand motor skills/dexterity, use repetitive motions, and lift and/or move up to 15 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Travel
No travel is expected for this position.
Required Education and Experience


  • High School Diploma or Equivalent.
  • 1-2 years in a purchasing, administrative support, or other role with related experience.
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Experience with ERP systems.
  • Good communication and interpersonal skills.



Preferred Education and Experience


  • Associate or Bachelor's degree in Business Administration, Supply Chain Management or related field.
  • 2+ years of experience in a purchasing, supply chain, or procurement environment.
  • Experience with purchasing software and ERP systems.



Compensation and Benefits
Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health, dental, vision, life insurance, short and long-term disability, retirement plan with a company match, FSA, paid vacation, sick days, holidays and Gain Sharing bonuses. We also offer a business casual dress code. You can wear jeans every day!
Pro-Active Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.
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